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A. No contract shall be made for any supplies, equipment, repair work or personal services when the total cost exceeds twenty thousand dollars ($20,000.00), or the making of any public improvement when the total cost exceeds ten thousand dollars ($10,000.00), unless such contract shall have been authorized by the board of trustees by a vote of two-thirds (2/3) majority. Whenever the total cost of a contract for supplies, equipment, repair work or personal services shall not exceed, in any one case, one thousand dollars ($1,000.00), the comptroller, at the direction of the village president, without such previous authorization, shall cause the same to be purchased upon his written order; and further provided, that when the total cost thereof shall exceed one thousand dollars ($1,000.00) but shall not exceed twenty thousand dollars ($20,000.00), the comptroller, at the direction of the village president, with the advice and consent of the board of trustees and by a vote of two-thirds (2/3) majority thereof, may cause the same to be purchased without previous authorization in like manner, but the comptroller or the appropriate department head shall first obtain in writing, whenever possible, at least three (3) informal bids to furnish same, which bids shall be filed in every case in the office of the clerk. All such contracts shall be let to the lowest responsible bidder; provided, that any and all informal bids for equipment, supplies, repair work or personal services may be rejected by the comptroller or appropriate department head if the character or quality of the supplies, equipment or labor does not conform to requirements or if the public interest may otherwise be served thereby.
B. It is further provided, that when the total cost of a public work or improvement is expected to exceed ten thousand dollars ($10,000.00), or when the total cost of any supplies, equipment or repair work is expected to exceed twenty thousand dollars ($20,000.00), the comptroller or his/her agent shall issue a call for bids to be formally advertised. All bids submitted shall require a bond for the faithful performance of contracts for public improvement. All contracts for which bids are required shall be let to the lowest responsible bidder within the judgment of the board of trustees; provided, that any and all bids received in response to an advertisement for equipment, supplies or repair work may be rejected by the board of trustees if the character or quality of the supplies, equipment or labor does not conform to requirements or if the public interest may otherwise be served thereby. Bidding in all instances may be waived by a two-thirds (2/3) vote of the board of trustees. (Ord. 05-06, 2-14-2005; amd. 2016 Code)
C. In cases of urgently needed material or urgent repairs involving labor and material, such repairs and material may be obtained through negotiated contract without formal advertising with the approval of the comptroller at the direction of the village president, when it is in the best interest of the village and when it is impractical to convene a meeting of the board of trustees.
D. Negotiated purchases without formal advertising may be approved by the board of trustees when it is impractical to secure competition, when it is impossible to draft adequate specifications or any other adequately detailed description of the required property or services or when the contemplated contract involves maintenance, repair, alteration or inspection and the exact nature or amount of work to be done is not known. However, the comptroller or his agent shall first obtain in writing, whenever possible, at least three (3) informal bids to furnish same. (Ord. 05-06, 2-14-2005)
A. Workers' Compensation And Employer Liability Insurances:
1. Workers' compensation: Minimum.
2. Employer liability:
a. Each accident: One thousand dollars ($1,000.00).
b. Disease, policy limit: One thousand dollars ($1,000.00).
c. Disease, each employee: One thousand dollars ($1,000.00).
B. Comprehensive General Liability Insurance:
1. General aggregate limit: Two thousand dollars ($2,000.00).
2. Products-completed operations: Two thousand dollars ($2,000.00).
3. Each occurrence limit: Two thousand dollars ($2,000.00).
The village shall be named an additional insured on the general liability policy. The village may accept a separate owner's protective liability policy provided all coverage, limits and endorsements are in conformity with this section.
C. Commercial Automobile Liability Insurance: Commercial automobile liability insurance shall be a combined single limit of one thousand dollars ($1,000.00).
D. Cancellation Of Insurance: The village shall be provided with thirty (30) days' written notice of cancellation of any insurance policy or material change in said policy. The village shall be provided with certificates of insurance evidencing required insurance before any permit shall issue. (Ord. 05-06, 2-14-2005)
All consulting engineering firms providing structural or design services on village public works projects shall have an errors and omissions insurance policy in an amount not less than one million dollars ($1,000,000.00) per occurrence and naming the village of Hodgkins as an additional insured. (Ord. 05-06, 2-14-2005)
The village hereby elects to participate in the joint purchasing program established by the state of Illinois through the department of central management services, joint purchasing division, and hereby authorizes its purchasing officials to use said program. It hereby agrees to be bound by the rules, regulations, procedures and policies established by the state of Illinois through the department of central management services, joint purchasing division. (1985 Code § 1-9-5-2; amd. 2016 Code)
A. Definition: For the purpose of this section, the term "contract" means any contract, purchase order, lease or other agreement or understanding, written or otherwise, between the village or any agent thereof and any other person, for the procurement of any thing or service of value, such as, for example, any real or personal property, equipment, merchandise, goods, materials, labor or services for or by the state, for such political subdivision or municipal corporation; and further, any loan or grant by the village from which such a contract, purchase order, lease or other agreement or understanding may be financed in whole or in part.
B. Equal Employment Opportunity Clause: Every contract entered into shall include the equal employment opportunity clause required by the Illinois human rights commission. In the event of the contractor's noncompliance with any provision of this equal employment opportunity clause, the Illinois human rights act or the human rights commission's rules and regulations for public contracts, the contractor may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the village, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the contractor agrees as follows: (1985 Code § 1-9-5-3; amd. 2016 Code)
1. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin or ancestry; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization.
2. That if it hires additional employees in order to perform this contract, or any portion thereof, it will determine the availability (in accordance with the commission's rules and regulations for public contracts) of minorities and women in area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.
3. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded an equal opportunity without discrimination because of race, color, religion, sex, national origin or ancestry.
4. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the contractor's obligations under the Illinois fair employment practices act and the commission's rules and regulations for public contracts. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such act and rules and regulations, the contractor will promptly so notify the Illinois fair employment practices commission, and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder.
5. That it will submit reports as required by the Illinois fair employment practices commission's rules and regulations for public contracts, furnish all relevant information as may from time to time be requested by the commission or the contracting agency, and in all respects comply with the Illinois fair employment practices act and the commission's rules and regulations for public contracts.
6. That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Illinois fair employment practices commission for purposes of investigation to ascertain compliance with the Illinois fair employment practices act and the commission's rules and regulations for public contracts. (1985 Code § 1-9-5-3)
7. That it will include verbatim or by reference the provisions of subsections B1 through B6 of this section and this subsection in every performance subcontract as defined in section 2.10(b) of the commission's rules and regulations for public contracts so that such provisions will be binding upon every such subcontractor; and that it will also include the provisions of subsections B1, B5 and B6 of this section and this subsection in every supply subcontract as defined in section 2.10(a) of the commission's rules and regulations for public contracts so that such provisions will be binding upon every such subcontractor. In the same manner as with other provisions of the contract, the contractor will be liable for compliance with applicable provisions of this clause by all its subcontractors; and further, it will promptly notify the contracting agency and the Illinois fair employment practices commission in the event any subcontractor fails or refuses to comply therewith. In addition, no contractor will utilize any subcontractor declared by the commission to be nonresponsible and therefore ineligible for contracts or subcontracts with the village. (1985 Code § 1-9-5-3; amd. 2016 Code)
C. Clause Incorporated By Reference: In lieu of said terms being set out in full in any contract, it shall be sufficient if said contract contains the following phrase:
EQUAL EMPLOYMENT OPPORTUNITY CLAUSE
All the provisions set forth in the Hodgkins Village Code concerning equal employment opportunity as required by the Illinois Fair Employment Practices Commission are herein incorporated by reference.
(1985 Code § 1-9-5-3)