A. No contract shall be made for any supplies, equipment, repair work or personal services when the total cost exceeds twenty thousand dollars ($20,000.00), or the making of any public improvement when the total cost exceeds ten thousand dollars ($10,000.00), unless such contract shall have been authorized by the board of trustees by a vote of two-thirds (2/3) majority. Whenever the total cost of a contract for supplies, equipment, repair work or personal services shall not exceed, in any one case, one thousand dollars ($1,000.00), the comptroller, at the direction of the village president, without such previous authorization, shall cause the same to be purchased upon his written order; and further provided, that when the total cost thereof shall exceed one thousand dollars ($1,000.00) but shall not exceed twenty thousand dollars ($20,000.00), the comptroller, at the direction of the village president, with the advice and consent of the board of trustees and by a vote of two-thirds (2/3) majority thereof, may cause the same to be purchased without previous authorization in like manner, but the comptroller or the appropriate department head shall first obtain in writing, whenever possible, at least three (3) informal bids to furnish same, which bids shall be filed in every case in the office of the clerk. All such contracts shall be let to the lowest responsible bidder; provided, that any and all informal bids for equipment, supplies, repair work or personal services may be rejected by the comptroller or appropriate department head if the character or quality of the supplies, equipment or labor does not conform to requirements or if the public interest may otherwise be served thereby.
B. It is further provided, that when the total cost of a public work or improvement is expected to exceed ten thousand dollars ($10,000.00), or when the total cost of any supplies, equipment or repair work is expected to exceed twenty thousand dollars ($20,000.00), the comptroller or his/her agent shall issue a call for bids to be formally advertised. All bids submitted shall require a bond for the faithful performance of contracts for public improvement. All contracts for which bids are required shall be let to the lowest responsible bidder within the judgment of the board of trustees; provided, that any and all bids received in response to an advertisement for equipment, supplies or repair work may be rejected by the board of trustees if the character or quality of the supplies, equipment or labor does not conform to requirements or if the public interest may otherwise be served thereby. Bidding in all instances may be waived by a two-thirds (2/3) vote of the board of trustees. (Ord. 05-06, 2-14-2005; amd. 2016 Code)
C. In cases of urgently needed material or urgent repairs involving labor and material, such repairs and material may be obtained through negotiated contract without formal advertising with the approval of the comptroller at the direction of the village president, when it is in the best interest of the village and when it is impractical to convene a meeting of the board of trustees.
D. Negotiated purchases without formal advertising may be approved by the board of trustees when it is impractical to secure competition, when it is impossible to draft adequate specifications or any other adequately detailed description of the required property or services or when the contemplated contract involves maintenance, repair, alteration or inspection and the exact nature or amount of work to be done is not known. However, the comptroller or his agent shall first obtain in writing, whenever possible, at least three (3) informal bids to furnish same. (Ord. 05-06, 2-14-2005)
A. Workers' Compensation And Employer Liability Insurances:
1. Workers' compensation: Minimum.
2. Employer liability:
a. Each accident: One thousand dollars ($1,000.00).
b. Disease, policy limit: One thousand dollars ($1,000.00).
c. Disease, each employee: One thousand dollars ($1,000.00).
B. Comprehensive General Liability Insurance:
1. General aggregate limit: Two thousand dollars ($2,000.00).
2. Products-completed operations: Two thousand dollars ($2,000.00).
3. Each occurrence limit: Two thousand dollars ($2,000.00).
The village shall be named an additional insured on the general liability policy. The village may accept a separate owner's protective liability policy provided all coverage, limits and endorsements are in conformity with this section.
C. Commercial Automobile Liability Insurance: Commercial automobile liability insurance shall be a combined single limit of one thousand dollars ($1,000.00).
D. Cancellation Of Insurance: The village shall be provided with thirty (30) days' written notice of cancellation of any insurance policy or material change in said policy. The village shall be provided with certificates of insurance evidencing required insurance before any permit shall issue. (Ord. 05-06, 2-14-2005)
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