171.03 ADVERTISING FOR BIDS.
Where competitive bidding is required by Section 171.02, notice thereof shall be given in the following manner:
(a) Notice shall be published once a week for not less than two consecutive weeks preceding the day of the opening of bids in a newspaper of general circulation within the City for the purchase of any articles, supplies, commodities, materials and equipment in excess of seventy five thousand dollars ($75,000) through calendar year 2024 with an increase of three percent (3%) for each calendar year thereafter, as determined and published by the Ohio Director of Commerce . The City Manager may also cause notice to be inserted in trade papers or other publications designated by it or to be distributed by electronic means, including posting the notice on the City's internet site on the world wide web. If the Purchasing Agent posts the notice on that location on the world wide web, it may eliminate the second notice otherwise required to be published in a newspaper of general circulation within the City, provided that the first notice published in such a newspaper meets all of the following requirements:
(1) It is published at least two weeks before the opening of bids.
(2) It includes a statement that the notice is posted on the City's internet site on the world wide web.
(3) It includes the internet address of the City's internet site on the world wide web.
(4) It includes instructions describing how the notice may be accessed on the City's internet site on the world wide web.
(b) Notices shall state all of the following:
(1) A general description of the subject of the proposed contract and the time and place where the plans and specifications or itemized list of any articles, supplies, commodities, materials and equipment and estimated quantities can be obtained or examined;
(2) The time and place where bids will be opened;
(3) The time and place for filing bids;
(4) The terms of the proposed purchase;
(5) Conditions under which bids will be received;
(6) The existence of a system of preference, if any, for products mined and produced in Ohio and the United States adopted pursuant to section 307.90 of the Ohio Revised Code.
(c) The Purchasing Agent shall also maintain in a public place in its office or other suitable public place a bulletin board upon which it shall post and maintain a copy of such notice for at least two weeks preceding the day of the opening of the bids.
Every advertisement for bids or proposals for the purchase of any articles, supplies, commodities, materials, equipment, and services involving an expenditure of seventy five thousand dollars ($75,000) through calendar year 2024 with an increase of three percent (3%) for each calendar year thereafter, as determined and published by the Ohio Director of Commerce or more shall specify the time and place where the bids will be received and the day when the same will be opened.
At the time of day specified in such advertisement, the City Manager shall, in his office or other designated room in the City Building, publicly open and read all such bids and proposals. No bid shall be entertained or accepted unless it is signed with the full name of the bidder, and unless it contains the full name of every person or company interested in it, and unless it is accompanied by the deposit of a cashier's check or a certified check on a solvent bank, or a bid bond with good and sufficient surety, as a guarantee that if the bid or proposal is accepted by the City, a contract will be entered into and its performance properly secured by such bidder. The amount of such deposit or bid bond shall be fixed by the City Manager. Bid deposits or bid bonds for bids involving an expenditure of less than seventy five thousand dollars ($75,000) through calendar year 2024 with an increase of three percent (3%) for each calendar year thereafter, as determined and published by the Ohio Director of Commerce may be waived at the request of the director of the department concerned or the Purchasing Agent.
(Ord. 2024-3-15. Passed 3-13-24.)