A. Responsibility: The administrator of this chapter is responsible for the receipt, coordination of departmental review and issuance of a special event permit.
B. Authority Of Administrator:
1. For special events that are reasonably expected to attract less than two hundred fifty (250) participants and involve a street closure, the administrator has the authority to issue a special event permit after making positive findings pursuant to section 12.14.080, "Standards", of this chapter.
2. For special events that are anticipated to attract two hundred fifty (250) or more people or for Hailey Arena events, the administrator shall recommend approval or denial of a permit after making findings pursuant to section 12.14.080, "Standards", of this chapter, for final decision by the Hailey city council.
C. Application Procedure:
1. An application for a special event shall be signed by the applicant on a form provided by the administrator and shall be filed with the administrator according to the following schedule:
a. An application for a special event involving a street closure and anticipated to attract fewer than two hundred fifty (250) people at any one time shall be filed at least fourteen (14) calendar days prior to the special event.
b. An application for a special event anticipated to attract two hundred fifty (250) to one thousand four hundred ninety nine (1,499) people at any one time shall be filed at least thirty (30) calendar days prior to the special event.
c. An application for a special event anticipated to attract one thousand five hundred (1,500) or more people at any one time shall be filed at least sixty (60) calendar days prior to the special event.
d. An application for Hailey Arena for an event of two hundred fifty (250) or more shall be filed at least sixty (60) calendar days prior to the event date.
2. At a minimum, the applicant shall provide, on a form provided by the administrator, sufficient information to address the requirements set forth in section 12.14.050, "Requirements", of this chapter, including, but not limited to:
a. The projected hours of set up and removal of facilities needed for the special event;
b. The projected hours of the special event;
c. The projected number of people who will attend the special event and if applicable, the actual number of people who attended the special event for the prior three (3) years;
d. If applicable, description of temporary structures, such as tents and stages;
e. If applicable, description of flame producing devices;
f. If applicable, description of food service;
g. If applicable, the proposed number of trash receptacles and/or dumpsters and portable toilets;
h. If applicable, a statement declaring notice was provided to businesses or owners occupying units located on any street proposed to be closed, including the location, time, date, duration and nature of the special event and street closure;
i. If applicable, the dates requested for display of a banner across Main Street, the dimensions, construction and wording of the banner supplied on a separate banner application form;
j. If applicable, description of amplified sound, including estimated decibel levels;
k. A parking plan, describing where parking and any overflow parking will occur, if needed;
l. For special events anticipated to attract two hundred fifty (250) or more participants and/or serving beer, wine or liquor, and all Hailey Arena events the following shall be submitted:
(1) A security plan for review and approval by the chief of police.
(2) An emergency medical care and ambulance support plan for review and approval by the fire chief and shall include the number of dedicated state licensed EMTs with basic medical supplies and communications with an EMS agency assigned to no other duties at the event.
3. Excluding events at the Hailey Arena, events that have been held for three (3) or more consecutive years may be administratively approved, provided no changes to the event location, time, or street closure have been made, no violation of prior permits has occurred and a copy of current insurance is provided. Events involving street closures will be required to meet any changes to applicable traffic control standards.
4. An applicant may apply for their next year's event upon completion of the current year's event and upon completion of a postevent review with the administrator. (Ord. 1194, 2016; Ord. 1082 § 1, 2011; Ord. 912 § 1, 2005)