A special event shall meet all of the following requirements determined to be applicable by the administrator:
A. Traffic: Except as otherwise provided herein, a special event shall not substantially interrupt the safe and orderly movement of traffic contiguous and near its venue.
1. The applicant may apply for a street closure and will be required to submit a closure and traffic control plan; such a plan shall accommodate access by emergency response vehicles.
a. To facilitate special events, especially those located in downtown, the city may issue to the applicant a closure and traffic control plan, including the type of equipment and number required to implement the closure and traffic control plan, for certain blocks, including, but not limited to:
(1) Croy Street from River Street to Main Street, Main Street to 1st Avenue and 1st Avenue to 2nd Avenue;
(2) 1st Avenue from Carbonate Street to Bullion Street and Croy Street to Walnut Street;
(3) Carbonate Street from Main Street to 1st Avenue and Main Street to River Street.
2. The applicant shall be required to implement an approved closure and traffic control plan in exact accordance with the approved closure and traffic control plan. A closure and traffic control plan may be modified at any time before or during the event with the documented approval of the public works director or police chief of the city of Hailey, except any changes that affect emergency access or designated safety clear zones shall be approved by the police chief or fire chief.
3. The number of days a street is closed may be limited by the city.
B. Interruption Of Emergency Services: The special event shall not cause a public safety hazard to the remainder of the city by interrupting emergency response by city services, including, but not limited to, police, fire and ambulance.
C. Disorderly Conduct: The special event shall not be reasonably likely to cause injury to persons or property, to result in disorderly conduct or to create a disturbance.
D. Dumpsters: For events with five hundred (500) or more participants, the applicant shall, at a minimum, provide one 6-yard dumpster per five hundred (500) people. Dumpster services for a Hailey Arena event shall be provided in accordance with the Hailey Arena event rental agreement.
E. Bathrooms: For events with one hundred (100) or more participants, the applicant shall, at a minimum, provide one permanent or portable bathroom per one hundred (100) people and one handicapped accessible bathroom if the number of people at the special event is projected to exceed five hundred (500) people. Bathroom services for a Hailey Arena event shall be provided in accordance with the Hailey Arena event rental agreement.
F. Number Of Events Permitted: No more than two (2) events anticipating more than two hundred fifty (250) participants per event per month per City park shall be allowed unless the City Council makes a determination that the limitation set forth in this subsection should be waived for a given event. The start date of each event anticipating more than two hundred fifty (250) participants shall be no less than ten (10) calendar days apart. This limitation does not apply to Hailey Arena events.
G. Liability Insurance: Proof of general liability insurance coverage in the minimum amount of one million dollars ($1,000,000.00) naming the City as an additional named insured.
H. Damages: If damage occurs to City property or if the City is responsible for the damage because of the event, the City may reimburse itself for the damages from any security deposit posted and require the applicant to immediately pay the City for any unreimbursed cost of such repairs.
I. Indemnification:
1. The applicant shall agree to indemnify, defend and hold harmless the City and its officers and employees from any and all demands, claims or liability of any nature, caused by or arising out of, or connected with the special event.
2. The agreement to indemnify, defend and hold the City harmless shall be a condition of any special event permit.
J. False Statements: The applicant has made no false statements or misrepresentations upon any present or former application for the special event permit.
K. Prior Violations: The applicant has not substantially violated any provision of City, State or Federal laws, including the provisions of this chapter, in conducting any previous special event.
L. Other Applicable Laws: The special event permit is subject to other applicable City, State, Federal or other governmental rules, regulations or laws. (Ord. 1194, 2016; Ord. 1082 § 1, 2011; Ord. 912 § 1, 2005)