(A) The Board of Trustees of the Police Pension and Retirement System shall hold monthly meetings on the second Monday of each and every month of each year and upon the call of its Chairperson at other times as the Chairperson deems necessary. It shall issue orders signed by the Chairperson and Secretary to the persons entitled thereto of the amount of money orders paid to the persons from the funds of the Police Pension and Retirement System by the Board, which order shall state for what purpose the payment is to be made. It shall keep a record of its proceedings, which shall be a public record. It shall at each monthly meeting send to the City Clerk a written or printed list of all persons entitled to the payment which list shall be certified and signed by the Secretary and Chairperson of the Board, and attested under oath.
(B) The City Clerk shall thereupon enter a copy of the list upon the book to be kept for this purpose, which book shall be known as the “Police Pension and Retirement System Book” and the Board shall direct payments of the amounts carried therein to the persons entitled thereto out of the funds.
(`90 Code, § 1-38)