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The City Clerk shall serve as clerical officer for the Council and shall be under the direct supervision of the City Manager. He shall:
1. Keep the journal of the proceedings of the Council;
2. Enroll in a book or books kept for the purpose all ordinances and resolutions passed by the Council;
3. Have custody of documents, records and archives as may be provided by law or ordinance and have custody of the seal of the City;
4. Attest and affix the seal of the City to documents as required by law or ordinance; and
5. Have such other powers, duties and functions as may be prescribed by law or ordinance.
Statutory reference:
Duties, see 11 O.S. § 10-113
Cross-reference:
City Clerk, see § 1-6
The City Attorney shall head the Legal Department and shall be responsible to the City Council and the City Manager. He shall:
1. Advise the Council and each member thereof, and the City Manager, upon all legal questions and he shall give opinions in writing when requested;
2. Represent the City as Counsel in litigation in all Courts;
3. Perform such other legal services in behalf of the City, its officers or employees, as may from time to time be required by the City Manager or by the Council;
4. Have such other powers, duties and functions as may be prescribed, by law or ordinance.
The City Judge and Alternate City Judge shall be attorneys licensed to practice law in the State of Oklahoma. They shall:
1. Have the power to administer oaths, keep and preserve the records of the Court, certify transcripts and other records;
2. Have the power to issue subpoenas for the attendance of witnesses and for the production of records, to issue arrest warrants and to issue search warrants;
3. Have such other general powers as are possessed by the District Judge of the State Court;
4. Have such other powers, duties and functions as may be prescribed by law or ordinance.
The City Judge shall fix and determine the administrative rules of the City Court; if more than one City Judge be appointed by the Council, the Judge designated presiding City Judge shall fix and determine the administrative rules of the City Court.
The City Manager, subject to any regulations which the Council may prescribe, shall contract for and purchase, or issue purchase orders for, all supplies, materials, and equipment for the offices, departments, and agencies of the City government. Every such contract or purchase exceeding an amount to be established by ordinance shall require the prior approval of the Council. The City Manager also may transfer to or between offices, departments, and agencies, or sell surplus or obsolete supplies, materials, and equipment subject to such regulations as the Council may prescribe. Before the purchase of or contract for any supplies, materials, or equipment, or the sale of any surplus or obsolete supplies, materials, or equipment, ample opportunity for competitive bidding under such regulations and with such exceptions as the Council may prescribe shall be given; but the Council shall not except a particular contract, purchase, or sale from the requirement of competitive bidding, provided however, the City Council may by simple majority, waive the bidding and advertising procedure hereinabove set forth and such emergency or unusual contracts can be let immediately upon approval of the City Council; provided that in the motion for waiver of the bidding and advertising procedure the facts or circumstances relied on to waive such procedure shall be included and stated in concise terms. Emergency as used in this section shall be limited to conditions resulting from a sudden, unexpected happening or unforeseen occurrence or condition and situation wherein the public health or safety is endangered or a situation involving injury to persons or injury and damage to public or personal property or immediate financial loss. Unusual purchase as used in this section shall be limited to purchases for which the taking of bids is not feasible because of practical limitations upon the bidding procedure which are beyond the control of the City of Guthrie.
Public improvements may be made by the City government itself or by contract. The Council shall award all contracts for such improvements; provided that the Council may authorize the City Manager to award such contracts not exceeding an amount to be determined by the Council, and subject to such regulations as the Council may prescribe. Every contract for public improvements of such amount as the Council may determine by ordinance, or such amount as may be required by the Oklahoma Public Competitive Bidding Act, whichever amount is greater, shall be awarded to the lowest and best responsible bidder after such notice and opportunity for competitive bidding as the Council may prescribe, or as is required by law. All bids may be rejected and further notice and opportunity for competitive bidding may be given. Such contracts may be altered by mutual consent of the parties. Public improvement means any beneficial or valuable change or addition, betterment, enhancement, or amelioration of or upon any real property, or interest therein, belonging to the City, its public trusts or agencies and intended to enhance its value, beauty, or utility, or to adopt it to new or future purposes. The term does not include the direct purchase of materials, equipment, or supplies by the City, its public trusts or agencies. Nothing herein shall prevent the City from constructing public improvements by the force account method.
The Municipal Court of the City of Guthrie shall be as provided by the Constitution and laws of the State of Oklahoma unless otherwise provided by this Charter. The City Council may by ordinance establish rules, policies or procedures for the operation of the Guthrie Municipal Court, and when such policies, rules or procedures are so adopted they shall take precedence over conflicting State statutory law affecting the Guthrie Municipal Court.
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