Loading...
This chapter shall apply to all purchases of public works, supplies and services made by and for the city. This chapter shall incorporate, by reference, the Governmental Joint Purchasing Act (ILCS Ch. 30, Act 525), the Local Government Professional Services Selection Act (ILCS Ch. 50, Act 510), the Public Works Contract Change Order Act (ILCS Ch. 50, Act 525), the Illinois Municipal Code (ILCS Ch. 65, Act 5) and any other applicable state law.
(Ord. 573, passed 6-17-91; Am. Ord. 827, passed 10-23-06; Am. Ord. 1001, passed 1-15-18)
(A) Purchases made by and for the city may be grouped under the following categories:
(1) Purchases exceeding $25,000.
(2) Purchases exceeding $5,000, but not exceeding $25,000.
(3) Purchases not exceeding $5,000.
(B) The purchasing categories shall require the following levels of authority for approval:
(1) Purchases exceeding $25,000 shall be made in accordance with the procurement processes required by the applicable state law and shall be approved by the City Council.
(2) Purchases exceeding $5,000, but not exceeding $25,000, shall be approved by the City Manager.
(3) Purchases not exceeding $5,000, shall be approved by the City Manager, or by a subordinate city employee designated by the City Manager.
(4) Certain items are annually let for bids by the Procurement Division of the State of Illinois. Any unit of government in the state may avail themselves of these bid prices. Purchasing through state purchasing may satisfy the requirements for bidding even though the purchases may be in excess of $25,000. Purchases in excess of $25,000 require City Council approval.
(Ord. 573, passed 6-17-91; Am. Ord. 827, passed 10-23-06; Am. Ord. 974, passed 1-23-17; Am. Ord. 1001, passed 1-15-18)
(A) It is the policy of the city that all contractors and/or vendors, except those otherwise prohibited by state law and § 33.05, shall have an opportunity to compete in the procurement processes of the city on an equal basis.
(B) All contracts for the purchase of public works, supplies and/or services to which the city is a party shall contain a clause by which the contractor/vendor certifies that he or she does not discriminate against any worker, employee or applicant, or any member of the public because of race, religion, color, national origin or sex. The contractor/vendor must also certify that any subcontractor and/or supplier with whom he or she contracts in order to provide such public works, supplies and/or services do not so discriminate.
(Ord. 573, passed 6-17-91; Am. Ord. 827, passed 10-23-06; Am. Ord. 1001, passed 1-15-18)
It is the policy of the city that any employee or elected official of the city is prohibited from contracting, either as an independent contractor, subcontractor or vendor, either in writing or by oral agreement or understanding, to provide public works, supplies and/or services to the city. This prohibition does not apply to the reimbursement of city employees or elected officials for travel expenses and for small purchases of supplies or services made on behalf of and for the convenience of the city. Also, this prohibition does not apply to transactions where an employee or elected official of the city contracts directly with a property owner or lessor for work that is partially paid by a grant or reimbursement from the city.
(Ord. 827, passed 10-23-06; Am. Ord. 1001, passed 1-15-18)
PROCUREMENT PROCEDURES
(A) Purchases of public works, supplies and services exceeding $25,000 shall be made through a formal bid process or an alternative procurement procedure, as provided by state law, that provides due diligence and reasonable assurance of compliance with the state law and the objectives of this chapter. In all cases, purchases exceeding $25,000 shall be approved by the City Council prior to the award of a contract.
(B) Procurement procedure.
(1) The City Manager shall review the need for the purchase, review budget and expenditures to verify that appropriated funding is available.
(2) The City Manager, or designee, shall prepare an explanation of the need, the specifications, a cost estimate and any documents required for the solicitation of bids or proposals and identify the source of funding.
(3) The City Manager shall notify the City Council at a City Council meeting of the need for the purchase, estimated cost and source of funding.
(4) If the City Council does not object to the purchase, the City Manager will follow the appropriate procurement procedure to solicit and obtain bids, quotes or proposals, as required by state law.
(5) If a formal bid procedure is required, or desired, for the purchase, the City Manager will instruct the City Clerk to publish a notice of call for bids in a newspaper of general circulation by at least one insertion which shall be published at least ten days prior to the time designated for the opening of bids. The notice shall include a general description of the public works, supplies or service to be purchased, shall state the time, date and place of the bid opening and shall designate where and when bid documents may be obtained.
(6) If a formal bid procedure is used, bids shall be opened, tabulated and analyzed by the City Manager, or designee, and reported to the City Council for award of the contract to the lowest responsible bidder who meets the bid specifications in accordance with state law. If an alternative procurement procedure is used, the City Manager shall provide a written report and recommendation for award of the contract to the City Council. This report shall justify the cost and terms of the contract and demonstrate that due diligence was exercised in the procurement process.
(Ord. 827, passed 10-23-06; Am. Ord. 1001, passed 1-15-18)
(A) Purchases of public works, supplies and services exceeding $5,000, but not exceeding $25,000, shall be made upon request by the City Manager, after following a procurement procedure that provides due diligence and reasonable assurance of compliance with the objectives of this chapter.
(B) Procurement procedure.
(1) The City Manager shall review the need for the purchase, review budget and expenditures to verify that appropriated funding is available.
(2) The City Manager, or designee, will follow an appropriate procurement procedure. It shall be the responsibility of the City Manager to develop, implement, maintain and monitor any other necessary procurement procedures, in addition to those required by this chapter, for all purchasing categories in order to comply with the objectives of this chapter and all applicable state and federal laws.
(Ord. 573, passed 6-17-91; Am. Ord. 827, passed 10-23-06; Am. Ord. 1001, passed 1-15-18)
Loading...