(a) City Council Approval. The City Council, by majority vote thereof, shall authorize in advance all Contracts, Leases and Expenditures of the City except as otherwise provided in this Section 109.03
and unless otherwise specifically authorized herein the City Council and City Officials may not encumber City property or funds for a term or in excess of ten years.
(Ord. 641. Passed 12-7-09.)
(b) Limited Spending Authorization - Mayor. The Mayor may authorize Expenditures and Contracts for Public Purposes, on behalf of the City, not to exceed $1,500.00 on any single purchase of Goods or Services or any single Expenditure, so long·as the Mayor acts under this limited spending authorization only within the limits of the approved City budget and he must allocate each and every Expenditure, made under the authority of this section, within a specific line item of the City's budget. No Contracts or Expenditures under this subsection shall be divided by the Mayor, any City Official or any other Person into two or more Contracts or Expenditures so as to meet the spending limitations set forward herein. The Mayor may not authorize Gifts, Grants or enter into Leases without the express approval of the City Council. The said Mayor, however, shall have the authority to spend monies for emergency repairs to City equipment or City property, not to exceed $4,000.00. (Ord. 807. Passed 3-6-23.)
(c) Limited Spending Authorization - Clerk. The Clerk may authorize Expenditures and Contracts for Public Purposes, on behalf of the City, not to exceed $750.00 on any single purchase of Goods or Services nor any single Expenditure, so long as the Clerk acts under this limited spending authorization only within the limits of the approved line items for the City Clerk under the City budget and he allocates each and every Expenditure, made under the authority of this section, within a specific line item therein. No Contracts or Expenditures under this subsection shall be divided by the Clerk, any City Official or any other Person into two or more Contracts or Expenditures so as to meet the spending limitations set forward herein. The Clerk may not authorize Gifts, Grants or enter into Leases without the express approval of the City Council.
(d) Limited Spending Authorization - Department Heads. The Department Heads may authorize Expenditures and Contracts for Public Purposes, on behalf of the City, not to exceed $750.00 on any single purchase of Goods or Services nor any single Expenditure, so long as the Department Head acts under this limited spending authorization only within the limits of the approved line items under their particular department under the City budget and he allocates each and every Expenditure, made under the authority of this section, within a specific line item therein. No Contracts or Expenditures under this subsection shall be divided by the Department Heads, any City Official or any other Person into two or more Contracts or Expenditures so as to meet the spending limitations set forward herein. The Department Heads may not authorize Gifts, Grants or enter into Leases without the express approval of the City Council.
(e) Standard Obligations. The City Council may authorize, in advance from time to time and for periods to be established by the City Council not to exceed one year in duration, the Clerk to pay the Standard Obligations of the City. The City Council may amend or revoke any such authorization at any time. If the City Council so authorizes the Clerk:
(1) The Clerk shall pay only those valid and enforceable Standard Obligations of the City; and those
(2) That are incurred for a Public Purpose and in the Best Interests of the City; and which are
(3) Documented by the Vendor, or in the case of Payroll Obligations by the appropriate City Official or City department, in a manner adequate to satisfy the records retention requirements of this Article or applicable State and Federal Law; and
(4) The Clerk shall bring forth a summary of the invoices and records of the Standard Obligations of the City to the Finance Committee of the City Council at each and every meeting thereof delineating at least (i) the obligations satisfied, (ii) the amount of each obligation for the payment period and (iii) the total amount of all Standard Obligations paid during the payment period.
(f) Manner of Payment. All Contracts or Expenditures made by the City under the Limited Spending Authority sections of this Article (sub-sections (b), (c), & (d) of this Section), under any authorizations issued by the City Council to pay Standard Obligations of the City, or any Expenditure authorized by the City Council pursuant to its general authority under subsection (a) of this Section shall be paid by the City either:
(1) Using the City Card system as described in Section 109.04 hereof by a City Official who is directly responsible to the Mayor, Clerk or Department Head authorizing the purchase and who is a holder of a City Card on behalf of the City, or the Clerk in the case of Standard Obligations; or
(2) According to the procedures outlined in Section 109.05 permitting the use of City Checks and proper records of the same shall be maintained in accordance with requirements of this Article.
(g) Suspension by City Council. The City Council acting in its sole discretion may, by majority vote thereof, suspend the Limited Spending Authorizations under subsections (b), (c) and (d) hereof or may suspend the Limited Spending Authorization of any City Employee or City Official.
(h) Specific Denotation of the Standard Obligations. Nothing in this Article shall prevent the City Council from specifically setting forth which obligations of the City may be considered Standard Obligations.
(Ord. 641. Passed 12-7-09.)