(a) Use of City Checks. Any authorized Expenditures of the City may be paid using City Checks as outlined in this Section.
(b) City Checks. City Checks are those negotiable instruments drawing from checking, or similar draft accounts, in the name of the City make authorized Expenditures according to the following procedure:
(1) After an Expenditure has been authorized in a manner provided for by this Article, the Clerk, the Department Heads or the Mayor may request payment by City Check from the Clerk's Office;
(2) Each City Check shall be individually numbered and the Clerk shall designate on the face thereof (i) the party to whom payment may be made, (ii) the amount for which the City Check may be negotiated, and (iii) any notations necessary for internal record keeping or identification purposes;
(3) The Clerk and the Mayor shall sign the City Check after each having satisfied himself that the Expenditure accomplished by the City Check is authorized;
(4) The Clerk shall complete a Check Form to record the information from the City Check for the records of the City including but not limited to the date, the amount, the payee, the requesting City Official, the Department Head (or the Mayor) who authorized the expenditure or the date on which the City Council authorized the Expenditure along with any receipts, invoices, work orders or other documents related to the Goods of Services purchased.
(c) Two Signatures Required. No City Check shall be turned over to any Person to be negotiated without the signature of both the Mayor and the Clerk and no City Check shall be a valid or binding obligation of the City without two signatures.
(d) Review by Finance Committee. The Clerk shall bring forth a summary of the City Checks and records associated therewith to the Finance Committee of the City Council at each and every meeting thereof delineating at least (i) the City Checks paid or to be paid, (ii) the amount of each City Check, (iii) the Vendor to whom the City Check is made payable and the City Official who requested the Expenditure.
(Ord. 641. Passed 12-7-09.)