(A) Minor subdivision review process.
(1) General. The steps in the boxes below correspond with a detailed description of each step of the process below.
(a) Step 1: Pre-application meeting with sketch plan.
(b) Step 2: Applicant submits preliminary plat and applicable documentation.
(c) Step 3: Subdivision Administrator review and recommendation of preliminary plat.
(d) Step 4: Review and recommendation by other applicable agencies.
(e) Step 5: Planning Board hearing and consideration of preliminary plat.
(f) Step 6: Infrastructure/improvements installed or guaranteed.
(g) Step 7: Applicant submits final plat and supporting documentation.
(h) Step 8: Subdivision Administrator review and consideration of final plat.
(2) Steps.
(a) Step 1. Pre-application meeting with sketch plan. The applicant shall schedule a pre-application meeting with the Subdivision Administrator. The applicant shall bring a sketch plan of the proposed development to the meeting that meets the requirements set forth in § 153.46.
(b) Step 2. Applicant submits preliminary plat and applicable documentation. The applicant shall submit an application, fee and preliminary plat that meets the requirements of § 153.48, and other required materials.
(c) Step 3. Subdivision Administrator review and recommendation of preliminary plat.
1. The Subdivision Administrator shall review the plat in accordance with the requirements of this chapter, the Zoning Ordinance and any other applicable ordinance. This review shall take not more than ten working days.
2. The Subdivision Administrator may have any applicable local, state, and federal agencies review the plat. The ten-working day limit may be extended to a total of 30 days if these agencies have been consulted and the Subdivision Administrator is awaiting a reply.
3. The Subdivision Administrator shall make a recommendation in writing to the Planning Board to approve, approve with modifications or deny the preliminary plat.
(d) Step 4. Review and recommendation by other applicable agencies.
1. The Subdivision Administrator shall provide that those public agencies concerned with new development be given the opportunity to review and make recommendations on the plat.
2. All recommendations shall be forwarded to the Administrator within 30 days from date of receipt.
3. The public agencies shall include, but are not limited to, the following:
a. NCDOT district highway engineer with regard to proposed streets, highways and drainage systems;
b. Town Public Works Department;
c. District Health Department with regard to proposed water and sewage systems;
d. Polk County Building Inspections Department with regard to building codes;
e. District Fire Chief;
f. District office of State Department of Environment and Natural Resources (NCDENR); and
g. Any other agency or official designated by the Subdivision Administrator and/or the Planning Board.
(e) Step 5. Planning Board hearing and consideration of preliminary plat.
1. After having sufficiently reviewed the preliminary plat, the Subdivision Administrator shall place the item on the agenda of the next regularly scheduled Planning Board meeting.
2. The Planning Board shall review the plat in accordance with the requirements of this chapter, the Zoning Ordinance and any other applicable ordinance.
3. The Planning Board shall have up to 60 days to approve, approve with modifications or deny the preliminary plat.
4. The Subdivision Administrator shall notify the applicant, in writing, of the Planning Board's action.
5. The final plat shall be submitted not more than two years after the date on which the preliminary plat was approved, otherwise, the approval shall be null and void unless a written extension of this limit is granted by the Planning Board on or before the two-year anniversary of the approval.
(f) Step 6. Infrastructure/improvements installed or guaranteed. If public improvements are required, the improvements shall be installed and approved by the appropriate state or local agencies, or guarantees for their installation shall be secured before final plat approval in accordance with § 153.33.
(g) Step 7. Applicant submits final plat and supporting documentation. The applicant shall submit a final plat that meets the requirements of § 153.49. This submittal shall include copies of any required NCDENR or NCDOT permit approvals.
(h) Step 8. Subdivision Administrator review and approval of final plat.
2. The Subdivision Administrator shall review the plat in accordance with the requirements of this chapter, the Zoning Ordinance and any other applicable ordinances. This review shall not take more than ten working days.
3. The Subdivision Administrator shall notify the applicant in writing of his or her findings to either:
a. Approve;
b. Approve with modifications; or
c. Deny the final plat.
4. If the action is to disapprove the final plat, then the reasons for such action shall be stated in the letter and specific reference shall be made to the regulations with which the final plat does not comply.
5. The subdivider shall provide the Subdivision Administrator with a recorded copy of the plat and required documents that have been recorded with the Register of Deeds within five working days of the information being recorded. No permits shall be issued for the individual lots until the subdivider has provided a copy of the recorded plat.
(B) Minor subdivision special requirements. The minor subdivision process shall not be used a second time within three years anywhere within the original property boundaries if the total number of lots would constitute a major subdivision. The major subdivision process shall be followed for further subdivision that takes place within three years.
(Ord. passed 5-17-2007)