(a) The Council of the City of Cleveland Heights authorizes the Mayor and the Director of Finance to prepare and utilize facsimile signatures, in lieu of their manual signatures, and to affix such facsimile signatures to checks issued by the City for the payment of money for services rendered. The Mayor and the Director of Finance may affix their facsimile signatures to checks being used by the City so long as they continue to act as employees of the City.
(b) The City Council directs that the financial institutions with which the City of Cleveland Heights does business are authorized and requested to accept, honor, cash, pay or transfer without limit as to the amount or without further inquiry, checks bearing the authorized signatures as provided by the immediately preceding subsection.
(c) The Director Finance is directed to provide written notice of the adoption of any facsimile signature(s) to the City’s depositories from which funds are to be withdrawn, which notice shall include a description of the device to be used, a specimen of such facsimile signatures, and a copy of this policy.
(d) A “facsimile signature” is defined as the reproduction of any authorized signature by a photographic, photostatic or a computerized device. The term “facsimile signature” does not include the use of a rubber stamp signature.
(e) The actual facsimile signatures should be maintained under the care, custody and control of the City’s Finance Department and, as a further precaution, all checks being used must be numbered and accounted for by the ongoing reconcilement and security procedures of the Finance Department.
(Ord. 20-2008. Passed 3-3-08; Ord. 153-2021. Passed 12-6-21.)