(a) Preapplication.
(1) Recommended procedure: The preliminary discussion allows the subdivider to meet with the Village Administrator to discuss the proposed subdivision in relation to these regulations as well as existing conditions and future planning.
(2) Recommended procedure: The preapplication sketch allows the subdivider to present all information needed to determine that the proposed subdivision satisfies all the requirements hereof and will serve the public interest. Included in the legible, drawn-to-scale (of one inch = forty feet) preapplication sketch is the following:
A. The proposed subdivision in relation to existing community facilities, thoroughfares and other transportation modes, shopping centers, manufacturing establishments, residential developments and existing natural and man-made features such as soil types, vegetation, contours and utilities in the neighboring area.
B. The layout and acreage of streets, lots and any nonresidential sites such as commercial, manufacturing, school or recreational uses within the proposed subdivision.
C. The location of utilities for the proposed subdivision, if available, or the locations of the nearest sources of water and public facilities for the disposal of sewage and storm water.
D. The scale and title of subdivision, a north arrow and the date.
E. Name, address and phone number of owners and developer.
(b) Preliminary Plat. After the preapplication stage, the subdivider shall submit a preliminary plat of the proposed subdivision which shall conform with the requirements set forth in subsections (d) to (k) hereof, inclusive. The preliminary plat shall be prepared and stamped by a registered professional engineer or registered surveyor of the State.
(c) Application for Tentative Approval. An application in writing for the tentative approval of the preliminary plat, together with eight copies of the preliminary plat and the supplementary information specified in subsections (f) to (i) hereof, inclusive, shall be submitted to the Village Administrator.
(d) Preliminary Plat Form. The preliminary plat shall be drawn at a scale not less than fifty feet to the inch and shall be on one or more sheets twenty-four by thirty-six inches in size.
(e) Preliminary Plat Contents. The preliminary plat shall contain the following information:
(1) Proposed name of the subdivision, which shall not duplicate or closely approximate the name of any other subdivision in the Municipality.
(2) Location by section, range and township, permanent parcel number or other surveys.
(3) Names, addresses and phone numbers of the owner, subdivider and the registered professional engineer and registered surveyor who prepared the plat and appropriate registration numbers and seals.
(4) Date of survey.
(5) Scale of the plat of one inch = fifty feet, north point.
(6) Boundaries of the subdivision and its acreage.
(7) Names of abutting subdivisions, owners of adjoining parcels of land and their addresses of record and the location of their boundary lines.
(8) Locations, widths and names of existing streets, railroad rights of way, easements, parks, permanent buildings and corporation and township lines; location of wooded areas and other significant topographic and natural features within and adjacent to the plat for a minimum distance of 200 feet.
(9) Zoning classification of the tract and adjoining properties and a description of proposed zoning changes, if any.
(10) Existing contours at an interval of not greater than two feet if the slope of the ground is twelve percent (12%) or less; and not greater than five feet where the slope is more than twelve percent (12%).
(11) Existing sewers, water lines, culverts and other underground structures and power transmission poles and lines, within and adjacent to the tract.
(12) Location, names and widths of proposed streets and easements.
(13) Building setback lines with dimensions.
(14) Location and dimensions of all proposed utility and sewer lines, showing their connections with the existing system.
(15) Layout, numbers and approximate dimensions of each lot. When a lot is located on a curved street or when side lot lines are not at ninety-degree angles, the width at the property line shall be shown.
(16) Parcels of land in acres to be reserved for public use or to be reserved by covenant for residents of the subdivision.
(17) A vicinity map at a scale of not less than 400 feet to the inch shall be shown on, or accompany, the preliminary plat. This map shall show all existing subdivisions, roads and tract lines and the nearest exiting thoroughfares. It shall also show the most advantageous connections between the roads in the proposed subdivision and those of the neighboring areas.
(18) Proposed topography, showing contours at intervals of not less than two feet.
(19) Proposed buildings by type of use, parking spaces, loading spaces, roads, drives and walkways, showing dimensions.
(20) Location, type and height of proposed outdoor lighting.
(21) Common open space and landscaping to be provided in accordance with the requirements of Chapter 1142, including the location of trees or tree clusters to be retained and those to be removed.
(22) Proposed and existing signs, shown in accordance with the application requirements of Section 1143.05(b).
(f) Supplementary Information. The following information shall be supplied in addition to the requirements in Section 1161.04(c).
(1) Statement of proposed use of lots, giving type and number of dwelling units and type of business or industry.
(2) Location and approximate dimensions of all proposed and existing buildings.
(3) For commercial development, the location, dimensions and approximate grade of proposed parking and loading areas, alleys, pedestrian walks, streets and the points of vehicular ingress and egress to the development.
(4) Description of proposed covenants and restrictions.
(5) In a letter accompanying the request for approval of the preliminary plat, the subdivider shall state the type of sewage disposal he proposes to use. If other than the Municipal treatment plant, it shall be accompanied by a letter from the County Board of Health.
(6) Building applications, or applications which incorporate building permit applications, shall also contain all information required for building permits in Part Thirteen, Building Code.
(7) If a zoning change is involved, certification from the Village Administrator shall be required indicating the change has been approved and is in effect.
(8) Certification of compliance with environmental performance regulations as required in Section 1144.03.
(9) For all uses proposed or to be retained: building and structure heights, number of parking spaces, number of dwelling units, total building coverage and floor area by type and use.
(Ord. 1988-25. Approved by voters 11-8-88.)
(10) All wetlands and flood hazard areas shall be designated on the preliminary plat. This designation shall be certified by a person certified in wetlands delineation as mandated by the State of Ohio and/or the United States Government.
(Ord. 1993-50. Passed 6-14-93.)
(g) Filing. The preliminary plat shall be considered officially filed after it has been reviewed for all required information and found complete, a non-refundable one thousand five hundred dollar ($1,500) filing fee and also a professional-fee deposit, pursuant to Section 1161.09(b), are paid and it is stamped by the Village Administrator and dated.
(Ord. 2009-66. Passed 12-14-09.)
(h) Notification of Abutting Property Owners.
(1) Ten days prior to the Planning and Zoning Commission's initial review of the preliminary plat, the Administrator shall notify by first class mail all persons who own land which at any point abuts any land within the proposed subdivision. The notice shall advise the landowners that a plat has been submitted to the Village for development of land which abuts theirs, that details of the proposal and its status may be obtained from the Village Administrator's office and that the landowner may submit comments to the Planning and Zoning Commission concerning the proposal.
(2) A notice not received by an abutting property owner shall not affect the validity of approval by this Village of any subdivision which in all other respects is lawfully given.
(Ord. 2014-72. Passed 11-10-14.)
(i) Approval of Preliminary Plat. The Village Administrator shall forward copies of the preliminary plat to such officials and agencies as may be necessary for the purpose of study and recommendation. These include at least the Village Engineer and the Village Administrator. After receipt of reports from such officials and agencies, the Planning and Zoning Commission shall determine whether the preliminary plat shall be approved, approved with modifications or disapproved. If a plat is disapproved, the reasons for such disapproval shall be stated in writing. The Planning and Zoning Commission shall consider the preliminary plat at the next regularly scheduled meeting which occurs seven days or more after official acceptance of the application by the Administrator. The Commission shall make its final determination no later than thirty-five days after the date of its required initial consideration. When a preliminary plat has been approved by the Planning and Zoning Commission, the chairman shall sign all copies and return one to the subdivider for compliance with final approval requirements. Approval of the preliminary plat shall be conditional upon compliance with all other applicable statutes and ordinances of the Municipality.
(j) Approval Period. The approval of the preliminary plat shall be effective for a maximum period of twelve months and shall guarantee that the terms under which the approval was granted will not be affected by changes to these Regulations.
(k) Final Plat Required. The subdivider, having received approval of the preliminary plat of the proposed subdivision, shall submit a final plat of the subdivision and drawings and specifications of the improvements required therein. The final plat shall have incorporated all changes in the preliminary plat required by the Planning and Zoning Commission. Otherwise, it shall conform to the preliminary plat and it may constitute only that portion of the approved preliminary plat which the subdivider proposes to record and develop at the time. The final plat and the supplementary information shall be prepared by a qualified registered engineer or surveyor.
(l) Application for Approval of Final Plat. An application for approval of the final plat shall be submitted on forms provided by the Village Administrator, together with eight copies of the plat and the supplementary information specified shall be submitted to the Planning and Zoning Commission.
(m) Regulations Governing Improvements. The final plat drawings and specifications of improvements shall be a set of construction and utility plans prepared and stamped by a registered professional engineer of the State. The plans include typical sections, plans and profile views, construction details and estimates of quantities. All typical sections and engineering details to be used on any particular street shall be approved in advance by the Village Engineer before completion of the plans. Prior to the granting of approval of the dedicated plat, the subdivider shall have installed the minimum required improvements or shall have furnished a surety or certified check for the amount of the estimated construction cost of the ultimate installation and initial maintenance of the improvements. Before the surety is accepted, it shall be approved by the Village Engineer and Administrator. The term of the surety shall extend twelve months beyond the completion date of the project.
(n) Final Plat Form. The final plat shall be legibly drawn in waterproof ink on tracing cloth, mylar or other material of equal permanence. It shall be drawn at a scale of fifty feet to the inch and shall be on one or more sheets twenty-four by thirty-six inches in size. If more than one sheet is needed, each sheet shall be numbered and the relation of one sheet to another clearly shown.
(o) Final Plat Contents. The final plat shall contain the following information:
(1) Name of the subdivision, location by section, range and township, permanent parcel numbers or other survey number; date, north point, scale and acreage.
(2) Name and address of the subdividers and the professional engineer and/or registered surveyor who prepared the plat and appropriate registration numbers and seals.
(3) Plat boundaries, based on accurate traverse, with angular and lineal dimensions. All dimensions, both linear and angular, shall be determined by an accurate control survey in the field which must balance and close within the limit of one in 10,000.
(4) Bearings and distances to nearest established street lines or other recognized permanent monuments.
(5) Exact locations, right of way and names of all streets within the adjoining the plat, and building setback lines.
(6) Radii, internal angles, points of curvature, tangent bearings, lengths of arcs and lengths and bearings of chords of all applicable streets within the plat area.
(7) All easements and rights of way provided for public services or utilities.
(8) All lot numbers and lines with accurate dimensions in feet and hundredths. When lots are located on a curve, the lot width at the building setback line shall be shown.
(9) Accurate location and description of all monuments.
(10) Accurate outlines of areas to be dedicated or reserved for public use, or any area to be reserved for the common use of all property owners. The use and accurate boundary locations shall be shown for each parcel of land to be dedicated.
(11) A copy of any restrictions and covenants the subdivider intends to include in the deeds to the lots in the subdivision.
(12) Certification by a registered surveyor to the effect that the plat represents a survey made by him and that the monuments shown thereon exist as located and that all dimensional details are correct.
(13) Typical sections and complete profiles of streets and other related improvements to be constructed in the proposed subdivision.
(14) The location of and a description of all monuments and pins.
(p) Filing. The final plat shall be filed with the Planning and Zoning Commission not later than twelve months after the date of approval of the preliminary plat; otherwise, it shall be considered void unless an extension is requested by the developer and granted in writing by the Planning and Zoning Commission.
(q) Approval of Final Plat by Planning and Zoning Commission. The Planning and Zoning Commission shall approve or disapprove the final plat at the next regularly scheduled meeting which occurs seven days or more after official acceptance of the application by the Administrator. The Commission shall make its final determination no later than thirty-five days after the date of its required initial consideration. Failure of the Commission to act upon the final plat within such time shall be deemed as approval of the plat. If the plat is disapproved, the grounds for disapproval shall be stated in the records of the Commission and a copy of such record shall be forwarded to the subdivider. The Commission shall not disapprove the final plat if the developer has done everything that he was required to do and has proceeded in accordance with the conditions and standards specified in the approved preliminary plat. If disapproved, the subdivider shall make the necessary corrections and resubmit the final plat within thirty days to the Commission for it final approval. If a plat is refused by the Commission, the person submitting the plat which the Commission refused to approve may file with the Administrator an application for appeal of the decision, for review by the Board of Zoning Appeals within thirty days of Commission refusal of plat, as required in Section 1111.03.
(r) Transmittal of Copies. When the final plat has been approved by the Planning and Zoning Commission, the original tracing shall be returned to the subdivider for filing with the County Recorder after all necessary certifications are received. After recording with the County Recorder, the original tracing shall then be given to the Clerk of Council to be permanently placed on file.
(s) Minor Subdivisions (Lot Splits). Approval of a minor subdivision may be granted by the Planning and Zoning Commission if the proposed division of a parcel of land meets all of the following conditions:
(1) The proposed subdivision is located along an existing public road and involves no opening, widening or extension of any street or road;
(2) No more than five lots or 2.5 acres are involved after the original parcel has been completely subdivided;
(3) The proposed subdivision is not contrary to applicable subdivision or zoning regulations;
(4) The property has been surveyed and a sketch and legal description of the property is submitted with the application.
All procedures in subsection (a) to (s) hereof, inclusive, shall be adhered to by the subdivider unless otherwise waived by the Village Administrator or Engineer.
All minor subdivisions shall have final plat approval by the Planning and Zoning Commission and shall be filed by the subdivider with the County Recorder.
(Ord. 1988-25. Approved by voters 11-8-88.)