The following documentation must be submitted as attachments to the application form:
A. Certificate Of Insurance: The applicant shall attach a certificate of insurance, naming the Village as an additional insured, in the amount of five million dollars ($5,000,000.00) general liability, including bodily injury and property damage; and automobile liability (if applicable) in the amount of five million dollars ($5,000,000.00) including bodily injury and property damage. The Village, its Corporate Authorities, elected officials, officers, boards, commission, attorneys, employees, and agents shall be designated as an additional insured under the policy with respect to any and all claims which arise out of, or are in any way related to, the film productions activities. The certificate of insurance shall state whether there are any outstanding claims against the policy and whether there are any policy exclusions which would defeat or reduce the coverage amounts.
B. Indemnification And Hold Harmless Agreement: Applications for a film production permit shall be accompanied by an indemnification and hold harmless agreement (in a form acceptable to the Village) wherein the applicant agrees to indemnify, defend and hold the Village, its officers, employees and agents harmless from any loss, damage, expense, claim and cost of every nature and kind whatsoever, including attorney's fees, arising out of, or in connection with, the film production.
C. Certification Of Neighborhood Notice/Objections: Applications for a film production permit shall be accompanied by a signed certification (in a form acceptable to the Village) stating that written notice has been given to all owners of record and/or occupants of all property situated within a five hundred foot (500') radius of each separate proposed film production location. The Village reserves the right to require a greater area of notification, if warranted by the size or impact of the proposed film production. The neighborhood notice shall contain a written description of the proposed film production, including the proposed production schedule, type of film production activities and film production equipment to be used, and requested street closures and/or parking restrictions.
D. Notice To Those Entitled: Notice must be either hand delivered, or sent by first class mail, with service being deemed as of the day the notice is postmarked. Those owners or occupants entitled to notice under this subsection shall have five (5) days from the date of service within which to submit to the Village, in writing, any objections to the proposed film production.
E. Posting Of Notice: Notice shall also be posted on the public streets where filming will occur to notify the residents and guests or visitors of the Village that filming will be occurring in that area.
F. Property Owner Approval: To the extent any film production will take place on property not owned by the applicant, the permit application shall be accompanied by a signed statement of property owner approval (in a form acceptable to the Village) indicating that the owner and/or lessee consent to, and approve of, the use of their property for purposes of film production. (Ord. 2017-125, 8-7-2017)