(A) Any news medium organization that desires to be given advance notification of special meetings of a municipal body shall file a written request therefor with the Clerk.
(B) Except in the event of an emergency requiring immediate official action as referred to in § 32.04(E), a special meeting shall not be held unless at least 24 hours advance notice of the time, place, and purposes of the special meeting is given to the news media that have requested advance notification in accordance with § 32.04 (C).
(C) (1) News media requests for advance notification of special meetings shall specify the municipal body that is the subject of the request; the name of the medium; the name and address of the person to whom written notifications to the medium may be mailed, telegraphed, or delivered; and at least one telephone number which the request identifies as being manned, and which can be called at any hour for the purpose of giving oral notification to the medium.
(2) Any request shall be effective for one year from the date of filing with the Clerk or until the Clerk receives written notice from the medium canceling or modifying the request, whichever is earlier. Each requesting news medium shall be informed of the period of effectiveness at the time it files its request. Requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and the request may be conclusively relied on by the city, the municipal body that is the subject of the request, and the Clerk.
(D) The Clerk shall give oral notification or written notification, or both, as the Clerk determines, to the news media that have requested advance notification in accordance with division (C) above of the time, place, and purposes of each special meeting, at least 24 hours prior to the time of the special meeting.
(E) In the event of an emergency requiring immediate official action, a special meeting may be held without giving 24 hours advance notification thereof to the requesting news media. The persons calling the meeting, or any one or more of such persons or the Clerk on their behalf shall immediately give oral notification or written notification or both, as the person or persons giving notification determine, of the time, place, and purposes of the special meeting to the news media that have requested advance notification in accordance with division (C) above. The minutes or the call, or both, of any special meeting shall state the general nature of the emergency requiring immediate official action.
(1980 Code, § 32.04) (Ord. 3403, passed 12-15-1975)