a. If required by the City, the permittee shall obtain and present evidence of comprehensive liability insurance naming the City as an additional insured in an amount and from an insurance company satisfactory to the City.
b. The permittee shall provide a hold harmless agreement in which the permittee agrees to defend, pay and hold harmless the City, its officers and employees, from any and all claims for personal or property injuries or damages arising from or in any way connected to the special event.
c. The permittee shall cooperate with the City’s Police Department in designing a security plan for the special event that may involve the use of City police, whether on duty or off duty, or cadets. The decision to use City police officers, whether on-duty or off-duty, or cadets and the number of such employees and the rank of the police officers provided shall be within the sole discretion of the Chief of Police, or designee, based on the appropriateness of the request and the ability of the Police Department to provide staffing to fulfill the requested service. Any off-duty use of City police officers in which the police officer is in his police uniform or using City equipment shall require the approval of an agreement with the Police Department and the permittee. The City shall be reimbursed the established service costs of contracted police officers, on-duty police officers or cadets at the portion of the established service cost set out below. The Chief Financial Officer is authorized to determine an established service cost for each rank of police officer and cadets and to modify those established service costs on an annual basis to account for cost of living increases.
1. Private (for profit) and Post Secondary Education Institutions 100%
2. Non-profit organization and schools located in the City 50%
3. Certain designated special events are exempt from the provisions of this Subchapter and police services shall be continued at no cost to the sponsoring organization so long as the request for police services and the cost to the City are not significantly increased. Should any of these designated special events not occur in any fiscal year or the request for police services and the cost to the City significantly increase, as determined by the Police Chief, this provision shall cease and that special event shall be subject to the provisions of this Subchapter. The special events grandfathered by the provisions of this Subchapter are: Veterans Parade, Christmas Parade, Martin Luther King, Jr. Parade, Great Teddy Bear Run, Humane Society 5K Walk, Holley National Hot Rod Association (NHRA) Reunion, Thunderfest, Corvette Homecoming Parade, BGHS Purple Striders, BG Sprint Triathlon, BG Noon Lions Club Run/Walk, American Heart Association Heart Walk, Toys for Tots Motorcycle Parade, Lifeskills Run/Walk for Autism and Medical Center 10KClassic.
(Ord. BG2010-37, 12/7/2010; Ord. BG2011-31, 6/27/2011; Ord. BG2019-53, 12/17/2019)