(A) Sessions limited; public votes. The town’s Board of Trustees shall not hold executive sessions unless specifically provided for herein.
(1) Executive sessions can be held for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employer; provided, however, that, any vote or action thereon must be taken in public meeting with the vote of each Trustee publicly cast and recorded.
(2) Executive sessions may be held for confidential communications between the town’s Board of Trustees and its attorney, but only if communications concern a pending investigation, claim or action, and disclosure of the matters discussed would seriously impair the ability of the board to process the claim or conduct a pending investigation, litigation or proceeding in the public interest. The Board of Trustees, with the advice of its attorney, would determine whether it would be proper to hold executive sessions for these reasons. However, any vote or action taken as a result of an executive session must be in a public meeting with the vote of each Trustee publicly cast and recorded.
(3) No executive session shall occur, except on a vote by a majority of a quorum of the Trustees present, and the vote is a recorded vote.
(B) Included on agenda.
(1) All agendas required pursuant to the provisions of this section shall identify all items of business to be transacted by the Board of Trustees at a meeting, including, but not limited to, any proposed executive session for the purpose of engaging in deliberations or rendering a final or intermediate decision in an individual proceeding prescribed by the Administrative Procedures Act.
(2) If the Board of Trustees proposes to conduct an executive session, the agenda shall:
(a) Contain sufficient information for the public to ascertain that an executive session will be proposed;
(b) Identify the items of business and purpose of the executive session; and
(c) State specifically the provisions of 25 O.S. § 307 authorizing the executive session.
(3) The Board of Trustees may go into executive session with its Attorney to discuss ongoing litigation under the new business provisions of 25 O.S. § 311(9); provided, the matters to be discussed could not have been known about or reasonably foreseen prior to the time of posting the agenda.
(Prior Code, § 1-6-4)
Statutory reference:
Administrative Procedures Act, see 75 O.S. §§ 250 et seq.
Related provisions, see 25 O.S. § 311(A)(10)