For purposes of Sections 111.01 through 111.06 the following words and phrases shall have the following meanings ascribed to them respectively.
   (a)   "Clerk" means the Clerk of Council.
   (b)   "Day" means a calendar day.
   (c)   "Meeting" means any prearranged discussion of the public business of the municipal body by a majority of the members of the municipal body.
   (d)   "Municipal body" means each of the following or similar decision-making body of Ashtabula City Government:
      (1)   Council;         (10)   Parks and Recreation Board;
      (2)   Administrative Board;   (11)   Civil Service Commission;
      (3)   Housing Appeals Board;   (12)   Fair Housing Board;
      (4)   Board of Health;      (13)   Loan Review Committee;
      (5)   Treasury Investment Board;   (14)   Port Authority.
      (6)   Depository Commission;
      (7)   Planning Commission;
      (8)   Records Commission;
      (9)   Architectural and Restoration Board;
Committees of the above municipal bodies comprised of members of such bodies if the committees are comprised of a majority of the members of the main municipal body, or are decision-making committees.
   (e)   "Oral notification" means notification given orally either in person or by telephone directly to the person for whom the notification is intended, or by leaving an oral message for such person at the address, or if by telephone at the telephone number, of such person as shown on the records kept by the Clerk under these rules.
   (f)   "Post" means to post in an area accessible to the public during the usual business hours at the office of the Clerk and at the bulletin board on the first floor in the municipal building.  A notice identifying the locations at which notifications shall be posed pursuant to these rules shall be published by the Clerk within ten calendar days after the adoption of these rules.
   (g)   "Published" means published once in a newspaper having a general circulation in the Municipality, as defined in Ohio R.C. 7.12, except that no portion  of such newspaper need be printed in the Municipality.
   (h)   "Special meeting" means a meeting which is neither a regular meeting nor an adjournment of a regular or special meeting to another time or day to consider items specifically stated on the original agenda of such regular or special meeting.
   (i)   "Written notification" means notification in writing sent by way of mailing, faxing, electronic transmission (e-mail), telegraphed or delivered to the address, as shown on the records kept by the Clerk under these rules, of the person for whom such notification is intended or in any way delivered to such person.  If mailed, such notification shall be mailed by first-class mail deposited in a U.S. Postal Service mailbox no later than the second day preceding the day of the meeting to which such notification refers; provided that at least one regular mail delivery day falls between the day of mailing and the day of such meeting.
      (1980 Code 30.10; Ord. 7443)