Loading...
MEETINGS
§ 30.15 COUNCIL MEETINGS.
   Regular meetings of the Council shall be held once a month at a time established by resolution of the Council at the organizational meeting in January of each year. The place of the meeting shall be in the Council Chambers in the City Hall unless otherwise designated by action of the Council. Special and adjourned meetings shall also be held in the Council Chambers. In the event that any regular meeting falls on a holiday, then the meeting shall be held on an alternate date to be set by the Council.
(1989 Code, § 2.02)
§ 30.16 SPECIAL MEETINGS.
   Special meetings of the Council may be called by the Mayor or by any two other members of the Council by writing filed with the City Administrator/Clerk-Treasurer stating the time, place and purpose of the meeting. Notice of a special meeting shall be given by the City Administrator/Clerk-Treasurer to each member of the Council by mailing a copy of the filing to all members who did not sign or issue the call at least three days prior to the time stated therein, or by personal service at least 72 hours prior to the projected time of meeting. Special meetings may be held without prior written notice to the Council when all Council members are present at the meeting or consent thereto in writing. Any consent shall be filed with the City Administrator/Clerk-Treasurer prior to the beginning of the meeting. Any special meeting attended by all Council members shall be a valid meeting for the transaction of any business that may come before the meeting. Meetings of the Council which are adjourned from time to time shall not be subject to the foregoing notice requirements; nor shall special meetings which, in the judgment of the Council, require immediate consideration to meet an emergency require the notice, but may be called by telephone communication or any other expeditious means. Notice to the public and to news media shall be given as required by statute.
(1989 Code, § 2.03) (Ord. 5, 2nd Ser., eff. 12-2-1994)
§ 30.17 COUNCIL PROCEDURE AT REGULAR MEETINGS.
   (A)   The City Administrator/Clerk-Treasurer shall prepare the following items:
      (1)   An agenda for the forthcoming meeting;
      (2)   A report from the City Administrator/Clerk-Treasurer on administrative activities of the preceding month;
      (3)   A compiled list of all claimants who have filed verified accounts claiming payment for goods or services rendered the city during the preceding month;
      (4)   A copy of all minutes to be considered; and
      (5)   Copies of other proposals, communications or other documents as the City Administrator/Clerk-Treasurer deems necessary or proper for advance consideration by the Council.
   (B)   The City Administrator/Clerk-Treasurer shall forthwith cause to be mailed or delivered to each member of the Council copies of all the documents. Robert’s Rules of Order (Newly Revised) shall govern all Council meetings as to procedural matters not set forth in the city code.
   (C)   The order of business at regular meetings shall be as follows:
      (1)   Call to order;
      (2)   Roll call;
      (3)   Pledge of allegiance;
      (4)   Consent agenda;
      (5)   Approval of minutes;
      (6)   Approval of receipts, claims, and payroll;
      (7)   Correspondence;
      (8)   Travel and training requests;
      (9)   Appearances/public forum;
      (10)   Reports from staff members;
      (11)   Community comments;
      (12)   Reports from boards and commissions;
      (13)   Reports from Councilors;
      (14)   Report from Mayor;
      (15)   Old business;
      (16)   New business;
      (17)   Next scheduled meeting; and
      (18)   Adjournment.
   (D)   Matters inappropriate for consideration at a meeting, or not in the order specified, shall not be considered except with the unanimous consent of the members of the Council, or scheduled public hearings or bid lettings at the time stated in the notice.
   (E)   All claims for payment must be filed at or before 12:00 noon on the Friday preceding the regular Council meeting at which it is to be considered.
(1989 Code, § 2.05) (Ord. 84, passed 9-4-2018)
§ 30.18 RULES OF PROCEDURE FOR APPEALS AND OTHER HEARINGS.
   The Council may adopt by resolution certain written rules of procedure to be followed in all administrative appeals and other hearings to be held before the Council or other bodies authorized to hold hearings and determine questions therein presented. The rules of procedure shall be effective 30 days after adoption and shall be for the purpose of establishing and maintaining order and decorum in the proceedings.
(1989 Code, § 2.07)
Loading...