(A)   The City Administrator/Clerk-Treasurer shall prepare the following items:
      (1)   An agenda for the forthcoming meeting;
      (2)   A report from the City Administrator/Clerk-Treasurer on administrative activities of the preceding month;
      (3)   A compiled list of all claimants who have filed verified accounts claiming payment for goods or services rendered the city during the preceding month;
      (4)   A copy of all minutes to be considered; and
      (5)   Copies of other proposals, communications or other documents as the City Administrator/Clerk-Treasurer deems necessary or proper for advance consideration by the Council.
   (B)   The City Administrator/Clerk-Treasurer shall forthwith cause to be mailed or delivered to each member of the Council copies of all the documents. Robert’s Rules of Order (Newly Revised) shall govern all Council meetings as to procedural matters not set forth in the city code.
   (C)   The order of business at regular meetings shall be as follows:
      (1)   Call to order;
      (2)   Roll call;
      (3)   Pledge of allegiance;
      (4)   Consent agenda;
      (5)   Approval of minutes;
      (6)   Approval of receipts, claims, and payroll;
      (7)   Correspondence;
      (8)   Travel and training requests;
      (9)   Appearances/public forum;
      (10)   Reports from staff members;
      (11)   Community comments;
      (12)   Reports from boards and commissions;
      (13)   Reports from Councilors;
      (14)   Report from Mayor;
      (15)   Old business;
      (16)   New business;
      (17)   Next scheduled meeting; and
      (18)   Adjournment.
   (D)   Matters inappropriate for consideration at a meeting, or not in the order specified, shall not be considered except with the unanimous consent of the members of the Council, or scheduled public hearings or bid lettings at the time stated in the notice.
   (E)   All claims for payment must be filed at or before 12:00 noon on the Friday preceding the regular Council meeting at which it is to be considered.
(1989 Code, § 2.05)  (Ord. 84, passed 9-4-2018)