At least three (3) copies of this Code, duly certified by the County Clerk, shall be maintained on file in his office as the official copies of the Code. Additional copies of the Code shall be distributed to the departments and divisions of the County as shall be prescribed by the County Executive. Duly certified copies of each ordinance making changes in the Code shall be filed in the office of the County Clerk in books for such purpose, duly indexed for ready reference. At least quarterly the County Clerk shall cause the loose leaf pages of this Code in which changes have been made to be reproduced, including the notation as to the ordinance number and date pursuant to which change is adopted, and distributed in order that the loose leaf copies of the Code, prepared for the use and convenience of the officers and employees of the County and the general public, may be brought up-to-date.