As used in this chapter, unless the context otherwise requires, the following words and terms shall have the meanings ascribed to them in this section:
DIVISION: The division of records management of the office of the city clerk.
DUPLICATE: Any accurate and unabridged copy of a record or series of records which is not an original.
NONRECORD MATERIAL: Published books and pamphlets, books and pamphlets printed by a governmental printer, work sheets used to collect or compile data after that data has been included in a record, answer pads for a telephone or other informal notes, stenographers notes after the information contained therein has been transcribed, unused forms except ballots, brochures, newsletters, magazines, newspapers except parts of newspapers retained as evidence of publication, scrapbooks and property left or deposited with an office which would otherwise be defined as a record except that the ownership of that property does not reside with the city.
OFFICE: An office, department, board, commission, committee, agency, or any other subdivision of the city.
ORIGINAL: As defined in Nevada Revised Statutes section 52.205, a reproduction made pursuant to the provisions of Nevada Revised Statutes section 239.051, or any record designated by the records committee to be an original. An original made pursuant to the provisions of Nevada Revised Statutes section 239.051 consists of both the stored copy and the copy maintained for the use of authorized persons.
RECORD: All documents, papers, letters, pamphlets, books, maps, charts, blueprints, drawings, photographs, films, sound recordings, magnetic or other tapes, hardware and software used to process electronic data, punched cards, computer-generated printouts, audio or video discs or other discs used to store and retrieve information, artifacts entered as exhibits in a proceeding in any court, and any other documentary evidence, regardless of physical form or characteristics, and including all duplicates thereof, made or received pursuant to a law or ordinance or in connection with the transaction of the official business of any office of the city.
RECORDS COMMITTEE: The records committee established in section 1-7-5 of this chapter. (1973 Code §§ 2.40.010 through 2.40.080)