Following a declaration by Council of personal property valued over one thousand dollars ($1,000), or any real property as surplus, the sale of such property shall be subject to the following terms and conditions:
(a) All department heads shall submit to the Village Manager, or his or her designee, from time to time, reports showing stocks of all supplies, materials or equipment which are no longer in use, or which have been worn out or obsolete.
(b) The Village Manager, or his or her designee, may order such items transferred to another department, which can make use of them.
(c) The Village Manager, or his or her designee, may declare these items valued at less than one thousand dollars ($1,000) on the Village's fixed asset listing as surplus no longer needed for municipal purposes. The Village Manager, or his or her designee, may then sell the same or trade them in on new items. Council authorization declaring an item as surplus no longer needed for municipal purposes is required in instances where an item has value as shown on the Village's fixed asset listing of more than one thousand dollars ($1,000). The Council ordinance or resolution shall specify the manner of disposing of the item or it shall be disposed of as otherwise provided in this Section 206.02. Sale or trade-in shall be pursuant to procedures deemed appropriate by the Village Manager, or his or her designee, and the money generated shall be paid into the appropriate Village fund.
(d) Public notice of the sale, including the method of sale, shall be given in newspapers of general circulation within and beyond the Village at least once a week for three weeks and in other media as deemed appropriate.
(e) No offer to purchase said property shall be formally accepted until a minimum of thirty days has passed from the first date of publication.
(f) Subject to the above limitations, the Village Council shall elect to sell the property by means of:
(1) The services of an agent (realtor, broker or other) whose method of selection and terms of engagement shall be determined by Council;
(2) Sealed bids;
(3) Public auction;
(4) Land exchange; or
(5) Such other method adopted by the Council by ordinance.
(g) Proceeds from the sale of such surplus property may be applied to the General Fund of the Village or such other fund or funds established for the purpose of receiving said proceeds.
(h) The Village Council may elect to reject any and all such bids or offers received. Following said action, the Council may retain ownership of said property or may attempt a sale by a different method and, if so, shall re-advertise as provided for herein.
(i) The Village shall require that the buyer of the subject property obtain a title examination at the buyer's expense prior to closing.
(j) In addition to the procedures set forth in division (c) of this section, the Village Council may also elect, at its option, to sell surplus property directly to an existing tenant of such property. If the Village Council elects this method to sell surplus property, in addition to complying with the public notice requirements set forth in division (a) of this section, the Village Council shall obtain, from appraisers licensed in the State of Ohio, at least two written appraisals of the market value of the surplus property. The agreed sale price of any surplus property sold to an existing tenant shall be equal to or greater than the average of the appraised values of the surplus property as determined by the appraisals.
(Ord. 94-11. Passed 9-19-94; Ord. 2004-13. Passed 4-5-04; Ord. 05-21. Passed 9-19-05.)