A. Salaries Established: Salaries for Village officers and employees shall be as established in the Village's annual salary ordinance.
B. Salary Increases; Setting Certain Salaries:
1. The President and Board of Trustees may increase the salaries as stated in subsection A of this section, but by no more than ten percent (10%) for particular employees based on outstanding performance, qualifications, experience or similar factors.
2. All nonunion employees in a position whose salary is set in annual steps and whose longevity is past the last step will receive a 4.0 percent increase over their current salary.
C. Effective Date: Any increases herein shall only apply to those employees employed by the Village of Worth on the effective date hereof. The increases herein shall be retroactive to May 1, 2008. No retroactive increase shall be provided to retired, resigned or terminated employees.
Employees who convert from full time or part time positions shall not lose their step ranking.
D. Holiday, Vacation And Sick Leave: Provisions governing holidays, sick leave and personal days as found in this subsection shall control in the absence of superseding provisions in (i) an applicable union contract; or (ii) the Village's personnel policy manual.
1. Vacations Are Not Accumulative: All vacations must be used in the calendar year in which they are granted and cannot be accumulated from one calendar year to the next calendar year.
2. Waiving Vacation:
a. Any employee who fails or refuses to take a vacation in the calendar year shall waive his or her privilege of vacation granted for that particular calendar year.
b. Employees are not entitled to extra pay if their vacation is waived. An employee who works throughout the calendar year without a vacation will not be entitled to extra pay or salary.
3. Periods Of Vacation Granted:
a. The village hereby grants a vacation to all employees who have been in the service of the village for more than one year, with the exception of department heads not subject to a collective bargaining agreement who shall be entitled to vacation immediately upon hire upon accrual. The period of vacation is to be determined by the applicable union contract. For those employees not subject to a union contract who have more than one year but less than six (6) years of continuous full time service, the period of vacation shall be ten (10) prorated days subject to the remaining provisions of this subsection. For those employees not subject to a union contract who have six (6) or more years but less than twelve (12) years of continuous full time service, the period of vacation shall be fifteen (15) prorated days subject to the remaining provisions of this subsection. For those employees not subject to a union contract who have completed twelve (12) or more years of continuous full time service, the period of vacation shall be twenty (20) prorated days subject to the remaining provisions of this subsection.
b. If an employee takes an advance on vacation (i.e., vacation that is taken before it is earned or accrued), and then quits or is discharged before all the advanced vacation is earned or accrued, the repayment of any vacation advances will be withheld from the employee's final paycheck.
4. No Vacation Period Longer Than Two Weeks: All employees who are hereby granted more than two (2) weeks of vacation shall divide their vacation into two (2) periods of time. No one period of vacation shall be longer than two (2) weeks. The second part of vacation shall not start until after four (4) weeks from the close of the first period of vacation.
5. Head Of The Department To Establish Vacation Schedule: The head of each department shall establish a vacation schedule for his department so that the department may operate effectively. The head of the department shall have first choice as to the periods of vacation so established. His assistant has second choice, and where two (2) or more employees desire the same choice of vacation, the oldest employee in service to the village shall have the first choice.
6. Holidays In Vacation Period: Where one of the holidays in subsection G of this section falls in any vacation period, the employee having such a vacation period is hereby granted an extra day of vacation.
7. Not Applicable To The Police And Fire Departments: The vacation periods herein provided shall apply to all departments of the village except that the provisions shall not apply to the police department and to the fire department. Employees of these two (2) departments, the fire and police departments, work under a system of hours that is especially established for each department on a twenty four (24) hour a day, every day of the year basis with total disregard to Saturdays, Sundays and holidays. Because of their hours of employment and the various dangers and hazards of their occupation, a different schedule of vacation for them has been established and this section, in regard to vacations, shall not apply to employees of either the fire or police department.
8. Schedule Of Vacations Deposited With President: The heads of the various departments shall deposit their schedule of vacations with the president for approval before said schedule becomes effective.
E. Sick Leave And Personal Days:
1. Earnings And Maximum Accrual: A full time employee shall earn eight (8) hours of sick leave per month, provided he/she has actually worked a minimum of one hundred (100) hours that month. The maximum accrual of sick leave shall be limited to four hundred (400) hours. Any full time employee who shall have accrued more than four hundred (400) hours of sick leave as of the effective date hereof shall not lose those hours. However, he/she shall not accrue any further sick leave until his/her sick leave accumulation falls below four hundred (400) hours.
2. Vacation, Effect On Sick Time Earned: Each full time employee, while on vacation, shall be credited with the hours ordinarily scheduled for him/her during his/her vacation only for the purpose of meeting the one hundred (100) hours per calendar month required to earn a sick day under this section.
3. OJI And Sick Leave: Sick leave shall not be used for work related accident, injury, illness or conditions of ill health. An employee who is absent from work due to an OJI shall not accrue sick leave unless he/she actually works one hundred (100) hours that month.
4. Personal And Bereavement Days:
a. Each full time employee not subject to a union contract shall be entitled to use three (3) nonconcurrent personal days per fiscal year. The employee's use of a personal day shall not be chargeable against his/her accumulated sick days. Personal days may not be used the day before or the day after a holiday or vacation without prior consent of the village president or village clerk. Unused personal days cannot be carried over from year to year.
b. An employee shall be entitled to three (3) days' bereavement leave in the event of the death of a parent, child, brother or sister, spouse, grandparent, grandchild, mother-in-law or father-in-law. These are meant to be concurrent and will not be charged against sick leave.
F. Reserved.
G. Holidays: All full-time non- represented personnel shall receive the following paid holidays each year:
New Year's Day (January 1)
Good Friday
Memorial Day
Independence Day (July 4)
Labor Day
Thanksgiving
Day after Thanksgiving
Christmas Eve (December 24)
Christmas Day (December 25)
New Year's Eve (December 31)
Employee's birthday
1. All full-time non-represented personnel must be in pay status the day before the holiday and the first scheduled work day after the holiday to be eligible to receive compensation for the holiday.
2. A full-time non-represented employee on an approved leave of absence without pay on the day before or the first scheduled work day after the holiday is considered to be in pay status and is eligible for the holiday pay.
3. A full-time non-represented employee who has been suspended for disciplinary reasons for a period that includes or immediately precedes or follows a holiday is not eligible for holiday pay for that holiday.
4. A full-time non-represented employee who has an unauthorized absence immediately preceding or following a holiday is also not eligible for holiday pay for that holiday.
H. Illinois Municipal Retirement Fund (IMRF) And Credit For Military Service:
1. Early Retirement Incentive Program:
a. The Village of Worth does hereby adopt the Illinois Municipal Retirement Fund Early Retirement Incentive Program as provided in section 7-141.1 of the Illinois Pension Code. The Early Retirement Incentive Program shall take effect on December 1, 1997.
b. To help achieve a true cost savings, a person who retires under the Early Retirement Incentive Program shall lose those incentives if he or she later accepts employment with any IMRF employer in a position for which participation in IMRF is required or is elected by the employee.
c. To utilize an early retirement incentive as a budgeting tool, the Village of Worth will use its best efforts either to limit the number of employees who replace the employees who retire under the Early Retirement Program or to limit the salaries paid to the employees who replace the employees who retire under the Early Retirement Program.
d. The effective date of each employee's retirement under this Early Retirement Program shall be set by the Village of Worth and shall be no earlier than the effective date of the program and no later than one year after that effective date; except that the employee may require that the retirement date set by the employer be no later than the June 30 next occurring after the effective date of the program and no earlier than the date upon which the employee qualifies for retirement.
e. To be eligible for the early retirement incentive under this section, the employee must have attained age fifty (50) and have at least twenty (20) years of creditable service by his or her retirement date.
2. Service Credit For Military Service:
a. Service Credit Granted: Service credit is granted to members who served in the armed forces of the United States for up to two (2) years of service, prior to their participation in the Illinois Municipal Retirement Fund.
b. Effective Date: The Village Clerk shall be directed to file a certified copy of this ordinance with the Board of Trustees of the Illinois Municipal Retirement Fund. This subsection H2 shall remain in full force and effect until modified or rescinded, and notice of such modification or rescission will be filed with the Board of Trustees of the Illinois Municipal Retirement Fund. This subsection H2 is not limited to a specific military operation.
I. Insurance Program:
1. Definition: "Full time employee" and "full time official" means for the purposes of this subsection and the Village's Insurance Program those employees and elected officials of the Village of Worth who work an average of thirty (30) hours per week and aggregate one thousand five hundred sixty (1,560) hours of work within a consecutive twelve (12) month period. Both hourly requirements of this definition must be met in order for the employee or official to be considered full time.
2. Application: The Village of Worth Insurance Program shall only apply to all full time employees and full time elected officials.
3. Stipend: For each full time department head who elects not to participate in and forego the health insurance coverage provided by the Village shall receive an annual stipend of two thousand dollars ($2,000.00) upon health benefits renewal.
J. Probationary Period: All employees shall be probationary employees for the first twelve (12) months after hiring. During such time, the employee may be discharged without cause and without notice. However, all employees may be suspended or removed from office by the President and Board of Trustees in the manner provided by law. (Ord. 97-37, 11-18-1997; amd. Ord. 97-38, 11-18-1997; Ord. 99-25, 1-4-2000; Ord. 02-10, 8-6-2002; Ord. 05-04, 1-18-2005; Ord. 08-18, 10-7-2008; Ord. 13-16, 7-16-2013; Ord. 13-21, 11-19-2013; Ord. 2017-28, 10-3-2017; Ord. 23-03, 1-17-2023)