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(A) Competitive sealed proposals. Where the procedure or method to accomplish a goal or result is unknown, as determined by the Director of Purchasing with the concurrence of the assigned County Board committee, competitive sealed proposals may be used.
(B) Requests for proposals and/or bids. Proposals shall be solicited through a request for proposals.
(C) Public notice. Public notice of the request for the proposals shall be given in the same manner as provided in § 41.030(C).
(D) Receipt of proposals. No proposals shall be handled so as to permit the disclosure of the identity of any bidder or the contents of any proposal to competing bidders during the process of negotiation. A bid tabulation of the proposals shall be prepared containing the name of each bidder, the number of addendums issued, if any, and a description sufficient to identify the item bid. The register of proposals shall be open for public inspection by Freedom of Information request only after contract award. The contractor shall be notified so they can determine if there is any sensitive and/or proprietary information in their proposal that they do not want viewed.
(E) Evaluation factors. Where appropriate, the request for proposals shall state the relative importance of evaluation factors.
(F) Award. Awards shall be made to the lowest responsible bidder taking into consideration the evaluation factors set forth in the request or addenda thereto. The contract file shall contain the basis on which the award is made.
(1980 Code, § 41.022) (Ord. 08-461, passed 11-20-2008)