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PERSONNEL BOARD ORGANIZATION:
The Personnel Board shall be composed of three members who must be electors and taxpayers of the City of Wayne and who may not hold any other City position, elective or appointive.
(a) The Board shall be selected in the following manner: One member shall be selected by the City Council. One member shall be elected in a secret ballot by the members of the City service occupying positions which will be included in the classified service, provided, that such member to be elected must receive a majority of all votes cast by the employees. If no person receives a majority of such votes, a run off election will be held in which the employees shall cast their preference as between the two persons receiving the highest number of votes in the original election. The third member of the Board shall be selected by the other two.
(b) The terms of office of the members of the Board in existence in the Village of Wayne at the date of adoption of this Charter shall continue until expiration of term and until their successors are selected and qualified. Such successor members of the Personnel Board shall be selected to serve for three years or until their successors have been selected and have qualified.
(c) The City Council may, by an affirmative vote of at least four members, remove any member of the Board upon stating in writing the reasons for removal and after allowing him an opportunity to be heard in his own defense at a public hearing called for that purpose. The reasons for said removal must be presented to the member at least ten days before the public hearing is held.
(d) Any vacancy created by expiration of term, resignation, death or dismissal shall be filled for the unexpired portion of the term in the same manner as the membership vacated had been previously filled.
(e) Members of the Board shall each receive ten dollars compensation for every meeting attended provided that the maximum compensation each member can receive is one hundred and twenty dollars per full year in office.
(f) Members shall not hold any other public office or serve on any political committee or take part in the management of any political campaign.
(g) Members of the Board shall qualify by taking the oath of office as required by Section 5.8 of the Charter of the City of Wayne.
(h) The Board shall, at the first meeting following the regular selection of a member as provided in subsection (a) of this section, elect a Chairman to serve for a one year term. Two members of the Board shall constitute a quorum for the transaction of business. The Board shall determine the order of its business and the conduct of its meetings.
(i) The Personnel Director shall act as Secretary for the Board. He shall be custodian of all records of the Board and shall be the official upon whom all notices, requests for hearing, complaints and other official documents, shall be served or filed. He shall keep the minutes of meetings and records of all proceedings of the Board.
(j) The Board shall meet at regular times specified by its rules, upon call by the Personnel Director, upon call by its Chairman or upon call by any two of its members. All meetings of the Board shall be held at the City Office.
PERSONNEL BOARD - POWERS AND DUTIES:
The Personnel Board shall have the following powers and duties:
(a) It shall represent the public interest in the improvement of personnel administration in the City service.
(b) It shall make annual or special reports to the City Council on the quality and status of personnel administration in the City government and shall make recommendations for improvements.
(c) It may do any lawful act or acts necessary to effect the purpose of this chapter and of the rules promulgated in accordance therewith.
(d) It shall sit as a body in investigating and hearing personal appeals of any appointing authority or any employee.
(e) It shall be responsible for preparing rules and regulations for carrying out the provisions of this chapter. It shall recommend such rules and regulations and amendments, additions and deletions to said rules and regulations to the City Council which at its discretion may approve them by resolution, provided the original rules and regulations must be in full force and effect within six months after this chapter goes into effect. The Council may make such amendments to said rules and regulations and to the amendments, additions and deletions to same as it deems to be desirable, provided it has referred all such proposed amendments to the Board for its opinion and advice. Notice of all changes in the rules proposed either by the Board or the Council must be given to all employees by means of departmental bulletin boards at least ten days before the Council is to act on them. The rules and regulations and amendments and additions thereto shall have the full force and effect of law and shall be drafted to promote the efficiency and good of the City service; to promote employee morale; and to provide for the use of scientific personnel methods and standards which will further these ends. Such rules and regulations shall provide for conducting, among others, the following phases of the personnel program.
(1) The preparation, installation and maintenance of a classification plan based on the duties, authority and responsibility of positions in the City classified service.
(2) The establishment of policies and practices governing permanent, provisional, temporary and emergency appointments to positions in the City classified service and promotions therein - including announcing examinations, receiving applications for employment, conducting examinations and other methods of measurement designed to assist in rating the relative qualifications of applicants, establishing and making public record of employment and reemployment lists containing the names of persons eligible for appointment, extending, cancelling and combining employment and reemployment lists, certifying the three highest persons to fill each vacancy and establishing probationary periods prior to giving new appointees classified service status.
(3) The establishment of policies and practices controlling personnel status changes affecting employees while in the City classified service, including the transfer of employees from one position to another either within the same department or to a different department, promoting employees from a position of a lower grade to one of a higher grade, and demoting employees from a position of a higher grade to one of a lower grade.
(4) The establishment of policies and practices governing the separation of employees from the City service which separation shall include voluntary separation, retirement, death, layoffs, suspensions and dismissals.
(5) The establishment of policies and practices governing the manner in which employees in the City classified service may appeal to the Personnel Board relative to any proceeding or situation having a bearing on his employment status or conditions of employment under the provisions of this chapter and the rules adopted hereunder.
(6) The establishment of policies and practices governing the use of personnel records and forms including roster cards showing the complete employment history of each classified employee, and other required personnel records. All such records and forms shall be deemed to be confidential and shall not be open to general public inspections, but may be examined by the appointing authority.
(f) The Board shall consider such other matters as may be referred to it by the Personnel Director or the City Council.
(g) It may upon his request act as advisor to the City Manager in the preparation of a salary and wage plan for positions in the City classified service together with regulations for the administration of such plan.
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