Any board or commission which, pursuant to § 31.285 above, votes to change the date or time of its regular meeting shall continue to hold its regular meetings on the date, and at the time, scheduled for such regular meetings prior to said vote having been taken until the following has occurred:
(A) The clerk of the board or commission in question has been instructed by the board or commission to send written notice of the vote to change the date or time of its meeting to the City Clerk and the clerk of said board or commission has in fact sent such written notice; and
(B) The City Clerk determines that the change of date or time anticipated by said vote will not create any conflict, nor result in circumstance that, in the City Clerk's opinion, will:
(1) Violate any other applicable law, regulation, ordinance, policy or procedure provided that the City Clerk will make this determination only after consultation with the City's Corporation Counsel; or
(2) Prevent the subject board's or commission's clerk from being able to fulfill their obligations as clerk for such board or commission due to competing obligations to act in that capacity for any other city board or commission; or
(3) Unduly burden the city's ability to provide adequate meeting space on the date, or at the time, anticipated by said vote; or
(4) Unreasonably interfere with the ability of the either public, city staff or city representatives to participate in the meetings of the subject board or commission due to the likelihood that either the public or said city staff or representatives may desire to, or may be required to, participate in meetings of other city boards or commissions taking place at or about the same time as that to which the subject board or commission seeks to reschedule its meeting; or
(5) Be adverse to the best interests of the city; and
(C) The City Clerk sends written notice to the subject board or commission that he has made the determinations set forth in division (B)(1) through (B)(5) above and that he, therefore, has no objection to the change of date or time anticipated by the vote; and
(D) The City Clerk causes notice of the change of date or time anticipated by the vote to be published for two consecutive days, at least ten days prior to the first of the regular meetings to be held on the date or time anticipated by the vote, in a newspaper of general circulation in the city.
(Ord. passed 5-11-2009)