(A) The blanket or consolidated procurement. The Director of Purchasing shall, wherever appropriate, consolidate the purchase of commodities or services required by the various departments, on a recurring basis, in order to obtain competitive sealed bids or other forms of solicitation to assure the best possible prices. Upon award, the Director of Purchasing shall notify all using agencies of the blanket or consolidated procurement, which shall be valid for the fiscal year in which it was issued.
(B) Information. The Director of Purchasing shall circulate to all department heads the pertinent information or catalogs relative to each blanket or consolidated procurement.
(1) Submission of recurrent commodities and services. By May 1 of each year, each department head shall submit to the Director of Purchasing an inventory and estimated annual expenditure for commodities or services utilized, on a recurrent basis, in the customary and usual activities of the Department. Within 60 days thereafter, the Director of Purchasing shall determine whether the commodities and services fall into the category of recurrent commodities and, if so, shall solicit such recurrent commodities or services in the appropriate manner set forth in this chapter.
(2) Issuance of purchase orders on behalf of using agencies. Upon notice of the award of the blanket or consolidated procurement, the using agencies may submit a requisition, pursuant to § 38.003, for the purchase of the commodities or services. Each using agency shall be limited to the unexpended and unencumbered funds in their budget designated for the purchases and shall be required to file a § 38.004, an encumbrance with the Director of Purchasing.
(Ord. passed 6-20-2005)