(a) Definitions.
(1) As used in this section:
A. “Service” shall be in compliance with Ohio R.C. 9.44.
B. “Vacation year” means the twelve-month period commencing January 1 of any year and ending December 31 of the same year.
(2) A new employee whose employment date is other than January 1 shall receive accrued vacation in the first partial year of employment pro rata computed to the nearest month.
(b) Vacation Benefits.
(1) All full-time employees of the City whose jobs are not defined as positions in a collective bargaining unit, and who have completed the following years of service, shall, at the end of any vacation year, be entitled to the corresponding listed number of weeks vacation for such year as follows:
Length of Service | Work Weeks |
1 full year but less than 8 years | 2 |
8 full years but less than 17 years | 3 |
17 full years but less than 25 years | 4 |
25 full years and over | 5 |
(2) All employees, regardless of date of hire, will be compensated for eligible vacation time in accordance with their current salary at the time the vacation is taken.
(3) Notwithstanding the provisions of subsection (a) hereof, the Director of Public Service and Safety, at the date of appointment, shall be immediately eligible for vacation benefits as established by the Appointing Authority.
(c) Vacation Scheduling. All employees shall be encouraged to take all their earned vacation in the current vacation year. However, employees who must postpone a vacation because of the press of their work or who are permitted to postpone part of their vacation to the following vacation year may carry over up to two weeks of their vacation to the following vacation year with the written approval of the Director of Public Service and Safety.
Not more than three consecutive weeks of vacation may be scheduled without the prior written approval of the Director of Public Service and Safety.
Insofar as practical, every effort will be made to schedule vacations at the time most preferable to each employee. However, final decision with respect to the scheduling of vacations shall rest with the Director of Public Service and Safety and must be geared to the City's need for the employee's services.
Vacations should be scheduled with the department head by April 1. Scheduled vacation weeks may be changed during the year with the approval of the department head and the Director.
A maximum of one week of earned vacation may be scheduled to be taken a day at a time in any one year, except as otherwise approved by the Director.
(d) General Provisions. If an employee carried over two weeks of vacation as provided in subsection (c) hereof and if there is a critical need for the employee's services, pay may be granted, subject to the prior approval of the Director, in lieu of vacation time for all but one remaining week of his or her current year's vacation which must actually be taken.
If an employee dies, is inducted into military service for a period exceeding six months, retires, is discharged, or is terminated due to a reduction in staff, such employee shall be paid for any accrued vacation time earned during previous vacation years, plus any pro rata vacation time earned during the current vacation year computed to the nearest month.
If a recognized holiday as defined in Section 260.17(a) falls within an employee's paid and approved vacation period, the employee shall receive payment for the holiday and the day shall not be deducted from the employee's vacation balance.
If an employee's services are terminated by an employee without the City receiving two weeks notice from the employee, accumulated vacation of the employee shall be considered forfeited.
Prepayment for vacations of one full week or more may be made on the payday prior to the employee leaving on vacation upon written request of the employee at least one week in advance of the payment.
Vacation benefits shall not be paid without completion of a vacation form and proper approval of the same.
(Ord. 2003-26. Passed 5-5-03; Ord. 2006-31. Passed 7-17-06; Ord. 2009-30-R. Passed 8-3-09; Ord. 2013-17. Passed 6-3-13.)