107.01 Definitions.
107.02 Notice of regular and organizational meetings.
107.03 Notice of special meetings.
107.04 Notice to news media of special meetings.
107.05 Notification of discussion of public business.
107.06 General.
107.07 Noncompliance.
107.08 Public meetings of Municipal bodies.
CROSS REFERENCES
Meetings of public bodies to be open - see Ohio R.C. 121.22
As used in this chapter:
(a) "Clerk" means the Clerk of Council.
(b) "Meeting" means any prearranged discussion of the public business of a Municipal body by a majority of its members.
(c) "Municipal body" means each of the following:
(1) Council or any committee of Council;
(2) Planning and Zoning Commission;
(3) Board of Zoning Appeals;
(4) Architectural Board of Review; or
(5) Board of Cemetery Trustees.
(d) "Oral notification" means notification given orally either in person or by telephone, directly to the person for whom such notification is intended, or by leaving an oral message for such person at the address, or if by telephone, at the telephone number of such person as shown on the records kept by the Clerk under this chapter.
(e) "Post" means to post on the Village Hall bulletin board.
(f) "Special meeting" means a meeting which is neither a regular meeting nor an adjournment of a regular or special meeting to another time or day to consider items specifically stated on the original agenda of such regular or special meeting.
(g) "Written notification" means notification in writing mailed, telegraphed or delivered to the address of the person for whom such notification is intended as shown on the records kept by the Clerk under this chapter, or in any way delivered to such person. If mailed, such notification shall be mailed by first class mail, deposited in a U.S. Postal Service mailbox no later than the second day preceding the day of the meeting to which such notification refers, provided that at least one regular mail delivery day falls between the day of mailing and the day of such meeting.
(Ord. 1987-4. Passed 3-9-87.)
(a) The Clerk shall post a statement of the time and place of regular meetings of each Municipal body for each calendar year not later than the second day preceding the day of the first regular meeting, other than the organizational meeting, of the calendar year of that Municipal body. The Clerk shall check at reasonable intervals to ensure that such statement remains so posted during such calendar year. If at any time during the calendar year the time or place of regular meetings or of any regular meeting is changed on a permanent or temporary basis, a statement of the time and place of such changed regular meetings shall be so posted by the Clerk at least twenty-four hours before the time of the first changed regular meeting. In the case of any Municipal body which does not hold regularly scheduled meetings, the Clerk shall post a statement of the time and place of each meeting at least seven days before such meeting.
(b) The Clerk shall post a statement of the time and place of any organizational meeting of a Municipal body at least twenty-four hours before the time of such organizational meeting.
(c) Upon the adjournment of any regular or special meeting to another day, the Clerk shall promptly post notice of the time and place of such adjourned meeting.
(Ord. 1987-4. Passed 3-9-87.)
(a) Except in the case of a special meeting referred to in Section 107.04(e), the Clerk shall, no later than twenty-four hours before the time of a special meeting of a Municipal body, post a statement of the time, place and purpose of such special meeting.
(b) The statement under subsection (a) hereof and the notifications under Section 107.04 shall state such specific or general purpose or purposes then known to the Clerk to be intended to be considered at such special meeting and may state, as an additional general purpose, that any other business as may properly come before such Municipal body at such meeting may be considered and acted upon.
(Ord. 1987-4. Passed 3-9-87.)
(a) Any news medium organization that desires to be given advance notification of special meetings of a Municipal body shall file with the Clerk a written request therefor. Except in the event of an emergency requiring immediate official action, a special meeting shall not be held unless at least twenty-four hours advance notice of the time, place and purpose of such special meeting is given to the news media that have filed such written request.
(b) News media requests for such advance notification of special meetings shall specify: the Municipal body that is the subject of such request; the name of the medium; the name and address of the person to whom written notifications to the medium may be mailed, telegraphed or delivered; and the names, addresses and telephone numbers, including addresses and telephone numbers at which notifications may be given either during or outside of business hours, of at least two persons to either one of whom oral notifications to the medium may be given.
(c) Any such request shall be effective for the six-month period in which it is filed or until the Clerk receives written notice from such medium canceling or modifying such request, whichever is earlier. For purposes of this chapter each year shall be divided into two six-month periods, the first to run from January 1 until June 30, the second to run from July 1 to December 31. Such requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the Village, the Municipal body that is the subject of such request and the Clerk.
(d) The Clerk shall give such oral notification or written notification or both, as the Clerk determines, to the news media that have filed such requests, of the time, place and purposes of each special meeting, at least twenty-four hours prior to the time of such special meeting.
(e) In the event of an emergency requiring immediate official action, a special meeting may be held without giving twenty-four hours advance notification thereof to the requesting news media. The persons calling such meeting, or any one or more of such persons or the Clerk on their behalf, shall immediately give oral notification or written notification or both, as the person or persons giving such notification determine, of the time, place and purposes of such special meeting to such news media that have filed such requests. The minutes of any such special meeting shall state the general nature of the emergency requiring immediate official action.
(Ord. 1987-4. Passed 3-9-87.)
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