§ 34A.23 OFFICERS; DUTIES.

   (A)   The BID Advisory Board shall have a chairperson, vice chairperson, secretary and treasurer. The chairperson and vice-chairperson shall be appointed annually by the Mayor. The positions of secretary and treasurer shall be filled annually by township employees or other individuals designated by the Mayor.

   (B)   Chairperson. The chairperson shall be responsible for the general charge and supervision of the activities and affairs of the Advisory Board as set forth herein. The chairperson’s duties shall include, but not be limited to, the following:

      (1)   To preside at all meetings and/or hearings of the Advisory Board;

      (2)   To appoint members to standing and special committees pursuant to §§ 34A.30 and 34A.31;

      (3)   To serve as the officially recognized spokesperson for the Advisory Board in communications with the governing body, including communicating the majority viewpoints and positions of the Advisory Board as expressed at scheduled meetings thereof;

      (4)   To prepare and/or approve the meeting agenda and supportive literature, if any, at least 48 hours prior to a regularly scheduled meeting of the Advisory Board;

      (5)   To call emergency meetings in accordance with the requirements of the Open Public Meetings Act;

      (6)   To appoint liaisons with other official agencies or offices of the township;

      (7)   To prepare annually a report of the activities of the Advisory Board for each fiscal year and deliver same to the governing body within 60 days of the close of each fiscal year;

      (8)   To assure meetings of the Advisory Board are conducted in accordance with Roberts Rules of Order and as otherwise provided in §§ 34A.30 and 34A.31;

      (9)   To receive and distribute all correspondence of the Advisory Board, as appropriate;

      (10)   To delegate to another officer of the Advisory Board, from time to time, such of the chairperson’s duties set forth herein as may be appropriate; and

      (11)   To perform such other duties of an Advisory Board chairperson as may be prescribed by law and/or established in §§ 34A.30 and 34A.31.

   (C)   Vice-chairperson. The duties of the vice-chairperson shall be as follows:

      (1)   To preside over meetings in the absence of the chairperson;

      (2)   To perform the other roles and functions of the chairperson when so directed by the chairperson or in the event the chairperson is unable to act as determined pursuant to the procedures set forth in §§ 34A.30 and 34A.31; and

      (3)   To perform such other duties of an Advisory Board vice-chairperson as may be prescribed by law and/or established in §§ 34A.30 and 34A.31.

   (D)   Secretary. The duties of the secretary shall be as follows:

      (1)   To record Board member attendance at all meetings;

      (2)   To record minutes at each meeting of the Advisory Board and present the minutes to the members of the Advisory Board at least 48 hours prior to the next meeting of the Board;

      (3)   To present the previous meeting’s minutes at scheduled meetings for corrections, additions and/or approval by the Board;

      (4)   To keep records of the terms of the members of the Board and notify each member and the Mayor by December 1 of each year of the expiring terms for January appointments; and

      (5)   To perform such other duties of an Advisory Board secretary as may be prescribed by law and/or established in §§ 34A.30 and 34A.31.

   (E)   Treasurer. The duties of the treasurer shall be as follows:

      (1)   To prepare an annual budget for the BID no later than the November meeting to be reviewed and approved by the Advisory Board for its presentation to the governing body by the December deadline specified by the Township Clerk;

      (2)   To provide a regular account of the financial status of the BID, including but not limited to preparing regular financial reports which shall be presented at each Advisory Board meeting; and

      (3)   To oversee the preparation of an annual audit of the books, accounts and financial transactions of the Advisory Board to be filed with the governing body within four months of the close of the fiscal year in accordance with N.J.S.A. 40:56-88 and to be filed with the New Jersey Department of Community Affairs within five days of the filing of the audit with the governing body; and

      (4)   To perform such other duties of an Advisory Board treasurer as may be prescribed by law and/or established in §§ 34A.30 and 34A.31.

(Ord. 325-18, passed 5-29-18)