The conduct of the Advisory Board and all members thereof shall be subject to and in conformance with the following:
   (A)   All expenditures of the Advisory Board for any and all products or services must be authorized in advance and in writing by the governing body.
   (B)   No part of the BID’s financial resources shall inure to the personal benefit, either directly or indirectly, of any member of the Advisory Board, or any relative thereof, or any business or business entity owned, either in whole or in part, by any member of the Board, nor for the benefit of any other private individual.
   (C)   Neither the Advisory Board nor any member thereof shall, in any manner or to any extent, participate or intervene in any political campaign on behalf of any candidate for public office of the Township of Voorhees, including the publication and/or distribution of any statement, advertisement and/or propaganda regarding same.
   (D)   All Advisory Board members are expected to attend every scheduled meeting of the Board or, if a member is unable to attend, such member shall be responsible for notifying the chairperson or secretary of their anticipated absence, such notice being provided in advance of the meeting at which they are unable to attend.
   (E)   All Advisory Board members are expected to serve on any committee to which he or she is appointed and to attend said committee’s regularly scheduled meetings. Nothing hereinabove shall be construed to prohibit any Board member from attending a meeting of a committee to which he or she was not appointed; provided, however, that the attendance of such member shall not be permitted if such attendance would create a quorum of the Board; and provided further that such member, if properly permitted to attend, shall not have a vote in any action taken by the committee.
   (F)   A Board member may participate in a meeting of the Board or any committee thereof by means of a telephone conference call; provided, however, that the Board member must first notify the chairperson and secretary of his or her intent to do so and shall make all necessary arrangements to ensure that the telephonic conference call will operate as intended and will not cause a nuisance, distraction or otherwise impede the progress of the meeting.
   (G)   Committees. Standing committees and special committees may be established or dissolved by the chairperson of the Advisory Board as needed, provided that any member of the Board may suggest the formation of a new committee. Committees shall consist of as many Board members as do not constitute a quorum of the full Advisory Board. Committees also may consist of owners or occupants of properties within the BID who are not members of the Advisory Board and/or such other persons who are not members of the Advisory Board but who have an interest or stake in the success of the BID, including but not limited to appropriate employees of the Township of Voorhees and residents of the township and/or volunteers so long as such persons are not related to or have an ownership interest in any business or property the owner of which is a member of the Advisory Board. The chairperson shall, with their consent, appoint members to committees and may appoint such other persons who meet the requirements of this division (G) and agree to serve as a member thereof. Actions taken by any committee shall be reported to the Advisory Board at the next meeting following the committee meeting at which such action was taken.
   (H)   The Township of Voorhees shall, to the extent legally permissible, indemnify each person who may serve or who has served at any time as an officer of the Advisory Board against all expenses and liabilities, including without limitation, reasonable counsel fees, judgments, fines, penalties and settlement payments reasonably incurred by or imposed upon such person in connection with any threatened, pending or completed action, suit or proceeding in which he or she may become involved by reason of his or her service in such capacity; provided that no indemnification shall be provided for any such person with respect to any matter as to which he or she shall have been found in any proceeding not to have acted in good faith in the reasonable belief that such action was in the best interests of the BID. The indemnification provided hereunder shall inure to the benefit of the heirs, executors and administrators of persons entitled to indemnification hereunder.
(Ord. 325-18, passed 5-29-18)