153.06 TIME TO RESPOND TO A FOIA REQUEST; EXTENSION OF TIME TO RESPOND.

   (a)   Except as otherwise provided in this Article, a response to a FOIA request must

be made within five days of receipt of the Request by the City, not including the day of receipt, Saturdays, Sundays, and legal holidays.

   (b)   If the Custodian determines that the requested records cannot be retrieved and

copied before the response is due, the Custodian shall;

      (1)   Process the FOIA request in conformance with Section 153.05 of this Article;

      (2)   Attempt to contact the Requester by telephone or e-mail to:

         A.   Provide any fee information required by Section 153.08 of this Article;

         B.   Explain why the response cannot be timely prepared;

         C.   Provide an estimated time when the response will be ready.

      (3)   Send a letter or e-mail to the Requester documenting any telephone conversation, including any fee information required by Section 153.07 of this Article; and

      (4)   If there was no telephone conversation or e-mail reply, send a letter to the requester containing the information and request that would have been provided in the telephone call.

         (Ord. 05-14. Passed 4-24-14.)