As used in this section, the word “document” means recorded information that documents a transaction or activity by or with any public officer, agency or employee of the City government. Regardless of physical form or characteristic, the recorded information is a document if it is produced, collected, received, or retained in connection with the transaction of public business and if it is preserved for its informational value or as evidence of the organization or operation of the city. The medium on which such information is recorded may be, but is not limited to paper, film, tapes, mylar, and electronic files stored on a computer hard drive, a computer server, telecommunications equipment or other electronic device. The general types of records may be, but are not limited to books, papers, letters, electronic mail, text messages, digital files, documents, printouts, photographs, films, tapes, sound recordings, maps, and drawings. “Document” does not include proprietary software programs.
(Am. Ord. 2004-04, passed 3-9-04; Am. Ord. 2017-11, passed 12-12-17)