(a) Every covered contractor shall keep certified payroll records showing the name, address, job classification, wages and benefits paid or provided, and the number of hours worked for each employee. These records shall be preserved for four (4) years from the date of an employee's final payment for work done on the covered project and shall be considered public records under Arizona Public Records Law, A.R.S. section 39-101 et seq. Every covered contractor shall file weekly Federal Form WH-347 or its equivalent which shall specify for each employee the employee's name, address, employee ID#/last four digits of the Social Security Number, job classification, hourly wage rate paid, the number of hours worked each week, all deductions made from gross pay, and net weekly pay, with the director. Every covered contractor shall file a statement weekly with the director certifying that (i) all its employees performing work on the covered project have been paid no less than the wage required by this article, or if any wages remain unpaid, setting forth the amount of wages due and owing to each worker respectively; and (ii) the job classification for each employee conforms with the work performed. Social Security Numbers and other personal identifying information shall be kept confidential by the city, unless otherwise required by law.
(b) The director must notify in writing all covered contractors at least once every twelve (12) months of their obligation to file weekly the Federal Form WH-347 or its equivalent. The notification must include a copy of the Federal Form WH-347 with instructions for completing the form, the dates that the completed form is due throughout the subsequent twelve (12) months, contact information for an employee within the director's office where questions can be referred, and a notice of the penalties that can be assessed if the covered contractor becomes non-compliant. In addition, the notice shall include a letter that provides the name, address and telephone number of the director, the applicable prevailing wages for the job classifications at the covered contractor, and a statement advising workers that if they have been paid less than the prevailing wage rate they may notify the director and request an investigation. The city's failure to provide the previously described written notification to covered employers does not relieve covered contractors of their obligations under this article.
(c) Every covered contractor shall post the letter with the related information referenced in subsection (c) above at the job site in an area easily accessible by all employees.
(Ord. No. 12066, § 1, 1-9-24)