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(A) The date for the regular legislative meetings of the City Council shall be on the third Tuesday of each month unless rescheduled by a simple majority vote of the Council. The City Council also meets as the Committee of the Whole on the first Tuesday of each month.
(B) The City Council shall provide the times and places of holding its meeting, which shall be open at all times to the public.
(C) (1) The Mayor or any three members of City Council may call a special meeting when it is necessary for the transaction of any special business before the next regular meeting. It shall be the duty of the City Clerk-Treasurer to give cause of a written notice and one contact call of all special meetings to be served on each member of the City Council. It shall be the duty of the City Clerk-Treasurer to cause actual notice, whether in writing, in person, by telephone, email, or fax of all special meetings to be served on each member of the City Council, at least two hours before such meeting(s), specifying therein general terms the particular business to be brought before the City Council.
(2) Only the City Council members who requested the special meeting, or the Mayor, if he or she requested the special meeting, may cancel the special meeting.
(3) At any special meeting, no other business shall be transacted other than that for which such meeting was called. All such meetings shall be open to the public, and all press and media that have requested notice must be given at least two hours advance notification. Outside of this advance notification requirement, there shall be no other time constraints on how soon a special meeting may be called after due notice is given to the City Council members.
(D) The Clerk-Treasurer shall prepare an informational packet for any regular meeting and post a copy to the internet no later than noon on Friday prior to the meeting. The informational packet should include, if applicable: an agenda, minutes to be approved from prior meeting(s), any documents relating to any agenda submitted by the sponsor of said agenda item; any ordinance or written resolution to be considered; monthly or other periodic financial statements; any written committee reports; and any other item the Clerk-Treasurer deems appropriate.
(E) Delivery of the paper draft agenda and informational material available at the time shall be available for pick up at City Hall and sent via email no later than noon on Friday prior to the meeting.
(F) The Mayor and any of the City Council may sponsor items on any meeting agenda.
(G) If a quorum of the City Council is present as set forth in § 30.04 below, a City Council Member who is not physically present at the meeting or special meeting of the City Council may attend, participate and vote in the meeting by an appropriate electronic means which shall ensure the public’s ability to hear and understand any comments, motions or votes by the absent City Council member.
(Ord. 14, passed 7-11-16; Am. Ord. 2005-3-204, passed 3-1-05; Am. Ord. 2006-12-05-275, passed 12-5-06; Am. Ord. 2009-04-335, passed 4-7-09; Am. Ord. 2012-10-398, passed 10-2-12; Am. Ord. 2013-02-406, passed 2-5-13; Am. Ord. 2015-01-503, passed 1-6-15; Am. Ord. 2019-02-828, passed 2-5-19; Am. Ord. 2019-03-832, passed 3-5-19; Am. Ord. 2021-02-917, passed 2-2-21; Am. Ord. 2023-01-1026, passed 1-3-23; Am. Ord. 2023-02-1032, passed 2-21-23)
(A) From and beginning the first Monday of May, 1933, the Mayor of the incorporated city shall receive a compensation for his or her services to the city in an amount as determined by the City Council from time to time.
(B) The Clerk-Treasurer shall receive as compensation for his or her services to the city in an amount as determined by the City Council from time to time.
(C) Regardless of attendance, each Council member shall receive $300 per meeting as compensation for attending a regular Council meeting. Each Council member shall receive $300 per Committee of the Whole meeting as compensation. For each special meeting, a Council member shall receive $100 in compensation. If a special meeting is scheduled on the same day and time as a regular meeting or a Committee of the Whole meeting, the compensation fee for the special meeting shall not be provided.
(Ord. 30, passed 4-1-35; Am. Ord. 2013-02-406, passed 2-5-13; Am. Ord. 2015-01-503, passed 1-6-15; Am. Ord. 2015-08-538, passed 8-11-15; Am. Ord. 2019-02-828, passed 2-5-19; Am. Ord. 2019-03-832, passed 3-5-19; Am. Ord. 2021-02-917, passed 2-2-21)
(A) The only time the City Council may meet and exclude the media and the public is in executive session. Executive sessions are permitted only for the purpose of considering employment, appointment, promotion, demotion, disciplinary action or resignation of any public officer or employee. This may not include general discussion about making policies related to these subjects.
(B) An executive session may be convened on the request of any member of the City Council or the Mayor, but shall be preceded by an announcement made in public as to the general reason for which the session is to be held. The City Clerk-Treasurer shall not be in executive session.
(C) Actions taken in executive session shall become legal only after the City Council ratifies the action with a public vote in open session.
(Ord. 2013-02-406, passed 2-5-13; Am. Ord. 2015-01-503, passed 1-6-15)
The presence of a majority of the City Council members elected to the City Council shall be necessary to constitute a quorum to conduct business; provided however, at any regular meeting of the City Council, the Mayor shall have a vote to establish a quorum of the City Council. This provision shall not be applicable to establishing a quorum for a special meeting of the City Council.
(Ord. 2013-02-406, passed 2-5-13; Am. Ord. 2015-01-503, passed 1-6-15; Am. Ord. 2021-02-917, passed 2-2-21)
Regular sessions of the City Council shall proceed under the following pattern; which shall be reduced to writing in the form of an agenda distributed to Council members prior to the meeting:
(A) Call to order;
(B) Roll call;
(C) Pledge of allegiance;
(D) Approval of the agenda;
(E) Approval of the minutes;
(F) Approval of the city financial reports;
(G) Public comment;
(1) Museum;
(2) Police;
(3) Fire;
(4) Public works;
(5) Building;
(6) Planning.
(H) Public comment;
(I) Old business; presentation of ordinances, resolutions, motions or discussion items;
(J) New business; presentation of ordinances, resolutions, motions or discussion items;
(K) Reports from the Mayor, the City Council and the City Attorney if any;
(L) Announcements; and
(M) Adjournment.
(Ord. 2013-02-406, passed 2-5-13; Am. Ord. 2015-01-503, passed 1-6-15; Am. Ord. 2019-02-828, passed 2-5-19; Am. Ord. 2019-03-832, passed 3-5-19; Am. Ord. 2021-02-917, passed 2-2-21; Am. Ord. 2023-02-1031, passed 2-7-23; Am. Ord. 2023-04-1046, passed 4-18-23)
(A) There shall be a 15-minute public comment period during regular meetings of the City Council of not more than 15 minutes in which the City Council shall receive comments from members of the public. The City Council shall listen, but not enter into discussions or debate the person commenting. The Council may take note of any comment and offer to make arrangements to speak further with that person after the Council meeting concludes or a later date.
(B) Each speaker during public comment session shall be limited to three minutes to make his or her remarks. If more than five people desire to speak at either session, the Mayor or Chair may reduce the time for each speaker to two minutes. The Mayor may also provide for an extension of the 15-minute public comment period, upon the receipt of a motion and majority consent of the City Council, if good cause exists.
(C) The Mayor or presiding officer shall administer public comment periods and shall be responsible for enforcing time limits on speakers and shall direct and insure that speakers during public comment period refrain from the use of obscene, abusive, personal attacks, inflammatory language or other improper or disruptive conduct.
(D) Individuals who use obscene or abusive language or make obscene gestures under conditions likely to provoke a disorderly response from persons present at the meeting, or to disrupt the orderly conduct of the meeting, may be cited, or if deemed necessary by the Chief of Police or his/her designee, arrested for disorderly conduct or other appropriate criminal violations. Violators who persist in the use of the use of obscene, abusive, personal attacks, inflammatory language or other improper or disruptive conduct may be prohibited from speaking during public comment period. However, no speaker is to be curtailed for remarks that are merely critical in nature.
(E) This section shall not affect statutorily required public hearing periods held during City Council meetings. During such statutorily required public hearing periods, the Mayor or the presiding officer shall administer and set forth the rules of the public comment period in a manner to insure that all person wishing to be heard have their opportunity to speak.
(Ord. 2013-02-406, passed 2-5-13; Am. Ord. 2015-01-503, passed 1-6-15; Am. Ord. 2016-07-585, passed 7-5-16; Am. Ord. 2019-02-828, passed 2-5-19; Am. Ord. 2019-03-832, passed 3-5-19)
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