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All boards, officers, agents and employees accepting money for the credit of the City shall be held personally liable for any and all loss sustained by the City through the acceptance of all checks, drafts and other media of exchange if, in the acceptance thereof, ordinary care and diligence were not exercised, and shall be further personally liable for any and all loss which the City may suffer arising from the unlawful withholding from daily deposits of all cash, checks, drafts and other media of exchange.
(1952 Code § 5-2-3)
All money paid to the Commissioner of Taxation and Treasury shall be paid upon the order, or draft, of the Division of Accounts, and receipts given therefor shall be in duplicate, one of which shall be printed upon its face the word "original" and the other the word "duplicate". The duplicates of receipts shall be filed with the Division of Accounts and each duplicate shall be so filed on the day of its date. Each receipt and duplicate shall state the amount received, from whom received and to what fund or funds same is to be applied.
(1952 Code § 5-2-4; Ord. 178-94. Passed 4-18-94.)
Before noon of each business day the Commissioner of Taxation and Treasury shall make to the Director of Finance a sworn statement, showing for the preceding business day the total amount of money received by him, the total amount deposited in the depository, the total amount of checks issued on the depository and the balance in the depository and he shall keep such books as shall enable him to make such statements.
(Ord. 128-89. Passed 2-14-89; Ord. 178-94. Passed 4-18-94.)
The Commissioner of Accounts shall keep in his office books in which shall be entered daily the receipts of the office of the Commissioner of Taxation and Treasury to the credit of the City, as shown by the duplicate receipts returned to him by the Commissioner of Taxation and Treasury, the amount of the deposits by the Commissioner of Taxation and Treasury daily with the depository to the credit of the City as shown by the statements of the depository, the daily aggregate amount of all warrants issued by him and the balance at the close of each business day to the credit of the City in the hands of the depository. And upon receipt by him of the sworn statements hereinbefore provided for, he shall certify thereon to the correctness of the same, if upon comparison with his books they may be found to be correct, and shall file such statements in his office. If any such sworn statement is found to be incorrect, he shall forthwith give notice of such fact to the Commissioner of Taxation and Treasury.
(1952 Code § 5-2-6; Ord. 178-94. Passed 4-18-94.)
The depository shall, electronically or in writing, notify the Director of Finance before noon of each business day of the amount of deposit to the credit of the City made by the Commissioner of Taxation and Treasury the preceding day.
(Ord. 129-89. Passed 2-14-89; Ord. 178-94. Passed 4-18-94.)