(A) Every secondhand dealer shall keep records in accordance with the Police Department for the purpose of promoting uniformity and accessibility by the Police Department with minimum inconvenience to both the dealer and the Department. However, under no circumstances will a loose-leaf system be considered to be a proper medium of recordkeeping.
(B) The record of all transactions shall be written in the English language and in a clear, legible manner.
(C) The record maintained by the secondhand dealer shall be made at the time of the transaction and shall set forth the following information:
(1) Name, age, sex, and a general description of the individual with whom the transaction is had, as well as the individual's residence and his signature on the receipt and permanent record kept by the dealer;
(2) Confirmation of identification, by also securing a driver's license number along with a photocopy of the driver's license. In addition, each person shall be required to show a second item of identification (but it need not be copied).
(3) The price of consideration paid or received at the time of the transaction;
(4) A description of every article (except as to the sale of goods by him of newspapers, magazines, or other wastepaper, rags, and clothing) received, purchased, sold, or exchanged by the dealer giving the manufacturer's name and other marks of identification appearing on the article including, but not limited to the serial number, if any, on the article;
(5) All entries in the record shall be signed by the person making the entry; and
(6) Such records shall be retained for a period of one year from the date of the transaction.
(7) A detailed receipt, in duplicate, for any purchases made by the dealer shall be signed by the dealer and/or the individual making the purchase on behalf of the dealer. One copy will be provided to the seller and one copy retained by the dealer and made available to the Chief of Police or his designated agent in accordance with § 117.35(D).
(D) It shall be the duty of every secondhand dealer to make out and make available for the inspection of the Chief of Police or his designated agent before the hour of 12:00 noon, each and every business day, a copy of the records required to be kept under the terms of this subchapter, reflecting the completed transactions of the previous day. Provided, however, for any secondhand dealer whose primary business is in the purchase and sale of valuable collectibles, such records shall be made available for pickup and inspection of the Chief of Police or his designated agent by noon on every Monday except when Monday is a holiday and the dealer's store is closed, and in that event shall be made available by noon on the next day (Tuesday).
(E) The record book, and the goods, articles, or things purchased, received, or kept for sale or exchange, by every secondhand dealer, shall be open to inspection of any member of the Police Department at all reasonable business times, or any person duly authorized, in writing, for such purpose by the Chief of Police.
(F) Every dealer in secondhand goods must keep without concealment for a period of seven working/business days, subject to the inspection by any police officer, all goods, wares, and merchandise purchased or received from any person, before selling, shipping, or otherwise disposing of the same. However, any goods, wares, or merchandise purchased or received from any person may be sold, shipped, or otherwise disposed of prior to the expiration of the seven working/business day holding period if the goods, wares, or merchandise have been sooner inspected by the Chief of Police or his designated agent and received written clearance for such further disposition. Provided, however, for any dealer whose primary business is in the sale of valuable collectibles, only the following shall be required to be kept without concealment for a period of seven working/business days: all jewelry of any kind and any type of gems or precious stones, including diamonds.
(Ord. 87-0-030, passed 5-26-87; Am. Ord. 95-0-82, passed 11-21-95) Penalty, see § 117.99