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For provisions concerning the City Commission, see Chapter 32.
NONELECTED CITY OFFICIALS
(A) All nonelected city offices shall be created by ordinance which shall specify:
(l) Title of office;
(2) Powers and duties of office;
(3) Oath of office;
(4) Bond, if required; and
(5) Compensation.
(B) All nonelected city officers shall be appointed by the Commission.
(C) All nonelected officers may be removed by the Commission at will unless otherwise provided by statute or ordinance.
(D) The following are nonelected city offices:
(1) City Clerk/Tax Collector
(2) City Treasurer
(3) City Administrative Officer
Statutory reference:
Nonelected city offices, see KRS 83A.080(l),(2)
(A) Establishment. The office of City Clerk/Tax Collector is hereby established in accordance with KRS 83A.085.
(B) Appointment. The City Clerk/Tax Collector shall be appointed by the City Commission pursuant to KRS 83A.080 and may be removed by the Commission at will.
(C) Oath and bond. No person shall be appointed or act as the City Clerk/Tax Collector unless such person has taken the oath required by Section 228 of the State Constitution, has provided a bond in the sum of $2,500 with corporate surety authorized to transact business in Kentucky and conditioned upon the performance of the duties specified herein, and has the following qualifications:
(1) Training and experience. Graduation from high school or its equivalent supplemented by three years of progressively responsible experience in clerical work involving frequent contact with the public; or any combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform effectively the duties of the position is required.
(2) Special knowledge, skills, and abilities. Considerable knowledge of modern office practices, procedures, and equipment; considerable knowledge of the legal requirements related to keeping and preserving Commission minutes and records; working knowledge of procedures for Commission meetings and local government operations; working knowledge of modern accounting practices and procedures and the basic principles of public finance; typing ability; ability to establish and maintain effective working relationships with employees, governmental officials, and the general public; ability to maintain important records efficiently and accurately and to prepare clear and concise reports; initiative and resourcefulness; thoroughness; orderliness; patience, neatness; integrity; tact; diplomacy; and supervisory ability are required.
(D) Functions, powers, and duties. Subject to the general supervision of the City Commission, the City Clerk/Tax Collector shall:
(1) Prepare the agenda for each meeting of the City Commission and distribute to all members thereof such correspondence and documents as are relevant thereto; attend each meeting thereof; and provide the general secretarial and clerical assistance necessary to the functions of the City Commission.
(2) Prepare the official record of each meeting of the City Commission and maintain and safely keep it and all the permanent records of the city as well as the seal of the city as required by KRS 83A.085.
(3) Perform all actions required by law as the City Clerk/ Tax Collector; and prepare, issue, and deliver or mail all bills, licenses, and other documents and correspondence in regard to the collection of the taxes, licenses, fees, and other revenues of the city, the deposit thereof, the records in regard thereto, and the accounting therefor.
(4) Pay from the Petty Cash Fund such debts and expenses of the city which do not exceed the sum of $100. Upon disbursement of any funds from the Petty Cash Fund, the City Clerk/Tax Collector shall obtain from the person to whom the disbursement is made such receipts, vouchers, and other documents as are needed or required by the City Treasurer.
('78 Code, 130.2, § II (c)) (Ord. 10-1-73, passed 1-11-73)
(5) Supervise, control, and be responsible for the general clerical and secretarial requirements of the City Commission and the personnel, office equipment, and supplies necessary therefor.
(6) No later than January 31 of each year, mail to the Department of Local Government, a list containing current city information including, but not limited to, the following:
(a) The correct name of the mayor, legislative body members, and the following appointed officials who are serving as of January l of each year:
1. City Clerk/Tax Collector;
2. City Treasurer;
3. City Manager;
4. City Attorney;
5. Finance Director;
6. Police Chief;
7. Fire Chief, and
8. Public Works Director
(b) The correct name of the city, mailing address for City Hall, and telephone number of City Hall; and
(c) The name and telephone number of either an elected or appointed official to serve as a contact person that may be reached during normal business hours of 8:00 a.m. to 4:30 p.m.
(E) Office hours. The City Clerk/Tax Collector shall maintain regular office hours from 9:00 a.m. to 4:00 p.m. Monday through Friday, except for holidays, for the purpose of conducting city business. ('78 Code, 130.2, § II (c))
(F) Compensation. The compensation of the City Clerk/Tax Collector shall be a sum as set by ordinance, following the procedures set forth in § 31.02.
(Ord. 6-2-82, passed 3-11-82; Am. Ord. 74(2-8-95), passed 2-8-95)
Cross-reference:
Office Administration Department, see § 32.42
(A) Establishment. The office of City Treasurer is hereby established.
(B) Appointment. The City Treasurer shall be appointed by the City Commission pursuant to KRS 83A.080 and may be removed by the City Commission at will.
(C) Oath and bond. No person shall be appointed or act as the City Treasurer unless such person has taken the oath required by Section 228 of the State Constitution, has provided a bond in the sum of $2,500 with corporate surety authorized to transact business in Kentucky and conditioned upon the performance of the duties specified herein, and has the following qualifications:
(1) Training and experience. Graduation from an accredited college or university with a major in accounting, business, or public administration supplemented by two years of responsible experience; or any combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform effectively the duties of the position is required. Knowledge at the CPA level may prove to be increasingly desirable for this position in the long-term.
(2) Special knowledge, skills, and abilities. Thorough knowledge of the theories and practices of municipal fiscal administration and accounting; thorough knowledge of state and local laws and ordinances; thorough knowledge of banking practices and methods involved in the receipt and disbursement of money and in keeping bank cash and related fiscal records; ability to establish and maintain effective working relationships with employees, governmental officials, and the public; analytical ability; thoroughness and accuracy; ability to present financial data clearly and concisely, both orally and in writing; integrity; tact; patience; initiative and resourcefulness; orderliness; sound judgment; and precision are required.
(D) Functions, powers, and duties. Subject to the general supervision of the City Commission, the City Treasurer shall:
(l) Supervise and control the money, funds, and financial affairs of the city, and act as the Treasurer and chief financial officer thereof.
(2) Receive and safely keep all money belonging to the city and pay all obligations thereof as directed by statute, ordinance, or municipal or executive order; and prepare and maintain an accurate account of all receipts and expenditures of the city.
(E) Compensation. The compensation of the City Treasurer shall be a sum as set by ordinance, following the procedures set forth in § 31.02.
(Ord. 5-2-82, passed 3-11-82)
(A) Establishment. The position of City Administrative Officer is hereby established.
(B) Appointment. The City Administrative Officer shall be appointed by the City Commission and may be removed by the City Commission at will unless otherwise provided by statute or ordinance.
(C) Training and Experience. Graduation from an accredited college or university with a degree in business or public administration or closely related field supplemented by three years or progressively responsible experience in management; or any combination of education, training and experience which provides the necessary knowledge, skills and abilities to perform effectively the duties of the position.
(D) Special Knowledge, Skills and Abilities. Extensive knowledge of the principles and practices of contemporary private or public administration with emphasis on the planning, implementation, execution and evaluation of policies and programs. Working knowledge of legal and technical aspects of operations and equipment. Working knowledge of executive and legislative policies, procedures and practices. Ability to establish and maintain effective working relationships with employees, public and private officials, and the general public. Ability to communicate effectively orally and in writing. Initiative and resourcefulness. Analytical ability. Leadership and administrative abilities. Tact. Diplomacy. Firmness. Patience. Integrity. Sound Judgment.
(E) Duties and Responsibilities. Duties and responsibilities of the City Administrative Officer shall include, but not be limited to the following:
(1) Advise the City Commission of the city in policy formulation on overall problems of the city;
(2) Have major responsibility for preparation and administration of operating and capital improvement budgets under direction of the executive authority;
(3) Advise the executive authority of the city in the appointment of subordinate administrative personnel if not delegated appointment authority by appropriate order; and
(4) Have continuing direct relationships with operating department heads on implementation and administration of programs.
(5) Perform the duties of the City Alcoholic Beverage Control Administrator as permitted by KRS 241.160.
(6) Have all additional duties lawfully delegated by appropriate order of the City Commission.
(7) Have the same powers as the City Commission in carrying out such duties.
(8) Have responsibility for overall supervision of any and all departments of the city.
(Ord. 53, passed 7-28-93; Am. Ord. 55, passed 8-11-93; Am. Ord. 74(2-8-95), passed 2-8-95; Am. Ord. 110(05-14-97), passed 5-14-97)
CITY EMPLOYEES
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