(A) Establishment. The office of City Clerk/Tax Collector is hereby established in accordance with KRS 83A.085.
(B) Appointment. The City Clerk/Tax Collector shall be appointed by the City Commission pursuant to KRS 83A.080 and may be removed by the Commission at will.
(C) Oath and bond. No person shall be appointed or act as the City Clerk/Tax Collector unless such person has taken the oath required by Section 228 of the State Constitution, has provided a bond in the sum of $2,500 with corporate surety authorized to transact business in Kentucky and conditioned upon the performance of the duties specified herein, and has the following qualifications:
(1) Training and experience. Graduation from high school or its equivalent supplemented by three years of progressively responsible experience in clerical work involving frequent contact with the public; or any combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform effectively the duties of the position is required.
(2) Special knowledge, skills, and abilities. Considerable knowledge of modern office practices, procedures, and equipment; considerable knowledge of the legal requirements related to keeping and preserving Commission minutes and records; working knowledge of procedures for Commission meetings and local government operations; working knowledge of modern accounting practices and procedures and the basic principles of public finance; typing ability; ability to establish and maintain effective working relationships with employees, governmental officials, and the general public; ability to maintain important records efficiently and accurately and to prepare clear and concise reports; initiative and resourcefulness; thoroughness; orderliness; patience, neatness; integrity; tact; diplomacy; and supervisory ability are required.
(D) Functions, powers, and duties. Subject to the general supervision of the City Commission, the City Clerk/Tax Collector shall:
(1) Prepare the agenda for each meeting of the City Commission and distribute to all members thereof such correspondence and documents as are relevant thereto; attend each meeting thereof; and provide the general secretarial and clerical assistance necessary to the functions of the City Commission.
(2) Prepare the official record of each meeting of the City Commission and maintain and safely keep it and all the permanent records of the city as well as the seal of the city as required by KRS 83A.085.
(3) Perform all actions required by law as the City Clerk/ Tax Collector; and prepare, issue, and deliver or mail all bills, licenses, and other documents and correspondence in regard to the collection of the taxes, licenses, fees, and other revenues of the city, the deposit thereof, the records in regard thereto, and the accounting therefor.
(4) Pay from the Petty Cash Fund such debts and expenses of the city which do not exceed the sum of $100. Upon disbursement of any funds from the Petty Cash Fund, the City Clerk/Tax Collector shall obtain from the person to whom the disbursement is made such receipts, vouchers, and other documents as are needed or required by the City Treasurer.
('78 Code, 130.2, § II (c)) (Ord. 10-1-73, passed 1-11-73)
(5) Supervise, control, and be responsible for the general clerical and secretarial requirements of the City Commission and the personnel, office equipment, and supplies necessary therefor.
(6) No later than January 31 of each year, mail to the Department of Local Government, a list containing current city information including, but not limited to, the following:
(a) The correct name of the mayor, legislative body members, and the following appointed officials who are serving as of January l of each year:
1. City Clerk/Tax Collector;
2. City Treasurer;
3. City Manager;
4. City Attorney;
5. Finance Director;
6. Police Chief;
7. Fire Chief, and
8. Public Works Director
(b) The correct name of the city, mailing address for City Hall, and telephone number of City Hall; and
(c) The name and telephone number of either an elected or appointed official to serve as a contact person that may be reached during normal business hours of 8:00 a.m. to 4:30 p.m.
(E) Office hours. The City Clerk/Tax Collector shall maintain regular office hours from 9:00 a.m. to 4:00 p.m. Monday through Friday, except for holidays, for the purpose of conducting city business. ('78 Code, 130.2, § II (c))
(F) Compensation. The compensation of the City Clerk/Tax Collector shall be a sum as set by ordinance, following the procedures set forth in § 31.02.
(Ord. 6-2-82, passed 3-11-82; Am. Ord. 74(2-8-95), passed 2-8-95)
Cross-reference:
Office Administration Department, see § 32.42