(a) The Director of the Department of Finance shall be appointed by the Mayor, subject to confirmation by a majority of the members of Council, to serve until removed as provided in Section 5.0 of Article IV of the Charter. The Director of Finance shall be the Fiscal Officer of the City and shall be the head of the Department of Finance. He shall be the financial advisor of the City and shall at all times keep the Mayor and Council informed of the financial condition and needs of the City. To the extent required by the Constitution of the State of Ohio, he shall comply with the applicable laws of the State relating to certification for and expenditures of public moneys. To that end he shall prepare and sign all warrants for the disbursements of moneys of the City and shall examine all payrolls, bills and other claims against the City. Unless he finds that such payroll, bill or claim is in proper form, correctly computed and duly approved; that the same is due and payable; that a lawful appropriation has been made for the payment thereof; and that the amount required to pay the same is in the Treasury or in the process of collection to the credit of an appropriate fund, free from any previous encumbrances, the Director of Finance shall issue no warrant for the payment thereof. The Director of Finance shall prepare the annual estimate of receipts and expenditures and all appropriation measures and submit the same to the Mayor for transmittal to Council. On or before March 31 of each year, the Director of Finance shall prepare and submit to the Mayor and Council a report of the financial condition of the City and of receipts and expenditures for the preceding calendar year, which report shall be published in accordance with the provisions of Section 12.0 of Article III of the Charter, all as provided for the Clerk-Auditor in Article V, Section 6.0 of the Charter.
Under the direction of the Mayor, he shall exercise supervision over the Department of Personnel, formulate and direct City personnel policy and functions, and perform such other duties consistent with his office as may be imposed upon him by the Charter, by ordinance of Council or by the Mayor. Additionally, the Director of Finance shall perform those duties imposed on him as Treasurer under Section 129.02 and those duties imposed on him as Treasurer under Chapter 139.
(Ord. 6-2013. Passed 1-22-13.)
(b) The Director of Finance and the Mayor shall execute on behalf of the City all contracts, conveyances, evidences of indebtedness and other instruments to which the City is a party. The Director shall have custody and charge of all records of the City not otherwise by the Charter or by ordinance or resolution of Council committed to the charge or custody of other officers or agencies of the City. The Director shall authenticate all records, documents and instruments of the City, authentication of which is necessary or proper except the records of all ordinances, resolutions, rules, regulations and bylaws adopted by Council and of its proceedings and other rules and notices which are required, by Section 129.04 to be authenticated by the Clerk of Council, unless a vacancy exists in the position of Clerk of Council and there is no Assistant Clerk of Council to perform the duties of Clerk of Council, in which event authentication shall be by the Director. He shall perform such other duties consistent with his office as the Mayor or the Council may request or direct, all as provided for the Clerk-Auditor in Article V, Section 7.0 of the Charter.
(Ord. 11-87. Passed 2-2-87.)
(c) The Director of Finance shall perform such duties as are required of the Clerk- Auditor by the Codified Ordinances and other ordinances of the City, as they existed or exist on and after June 16, 1986, except that the Director of Finance shall not perform the duties of Clerk of Council unless a vacancy exists in that position and there is no Assistant Clerk of Council to perform the duties of the Clerk of Council. (Ord. 67-86. Passed 7-7-86.)
(d) The Director of Finance shall supervise the general financial policy of the City, including being responsible for the preparation of note and bond transcripts and special assessment proceedings and the preparation of transcripts therefore, unless such responsibility or responsibilities is or are specifically required of another officer or employee of the City by ordinance, and shall supervise and control the various divisions of the department. The Department of Finance shall consist of a Director, a Human Resource Manager, an Administrative Assistant - Finance and the Divisions of Treasury, Taxation, Information Technology and Clerk of Council.
(Ord. 76-2023. Passed 9-18-23.)
(e) All checks for the payment of money of $10,000 or more issued by the City shall be signed by not less than two of the following designated officials of this City: Director of Finance, Director of Public Service and Commission of Taxation. All checks for the payment of money less than $10,000 shall be signed by one of the following designated officials of this City: Director of Finance, Director of Public Service and Commissioner of Taxation. (Ord. 6-2013. Passed 1-22-13.)