Subject to the restrictions and conditions hereinafter provided, when purchasing apparatus, supplies, materials or equipment for use by the town, in addition to the authority as may be provided by law and/or otherwise delegated by the Board of Commissioners, the Finance Officer shall have the authority to do all of the following:
(A) Prepare, or cause to be prepared, plans and/or specifications setting forth a complete description of the item(s) to be purchased and the characteristics, features and/or requirements therefor;
(B) Include, where appropriate, in specifications for the item(s) to be purchased an opportunity for bidders to purchase as trade-in specified personal property owned by the town;
(C) Advertise, or otherwise secure bids, for such item(s), if required under applicable law;
(D) Award contracts for the purchase of the item(s) and, where applicable, award contracts for the purchase of the item(s) and the sale of trade-in property as directed by the Town Manager;
(E) Reject bids;
(F) Readvertise to receive bids;
(G) Waive bid bond or deposit requirements as directed by the Town Manager;
(H) Waive performance and payment bond requirements as directed by the Town Manager;
(I) Execute and deliver the purchase contract(s) as directed by the Town Manager;
(J) In accordance with the local government budget and Fiscal Control Act, no bill or claim against the town may be paid unless it has been approved by the officer or employee responsible for the function or agency to which the expense is charged. No check or draft of the town shall be valid unless it bears on its face the certificate of the finance offices as follows: This disbursement has been approved as required by the local government budget and Fiscal Control Act;
(K) No contract, agreement or purchase order shall be valid unless it bears the Finance Officer's certificate as follows: This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act;
(L) At the first meeting of the Board of Commissioners following the award of any contract(s) pursuant to this subchapter, the Finance Officer shall submit a report to the Board of Commissioners summarizing the bids received and the contract(s) awarded. The report shall be included in the minutes of the meeting at which it is received.
(OC, § 2-4-1, A.) (Ord. passed 11-10-88; Am. Ord. passed 10-20-98)