(EDITOR'S NOTE: Pursuant to Resolution 2010-470, the types of purchases stated in Section 177.23 of the Codified Ordinances of the County of Summit, entitled "Purchases not exceeding $1,000", are hereby authorized as exempt from the pre-certification of the availability of funds by the County Fiscal Officer, effective from 1/1/11 through 12/31/11.)
(a) The following types of purchases, provided they do not exceed five thousand dollars
($5,000), shall be exempt from the requirement that the availability of funds be pre-certified by the County Fiscal officer:
(1) Subscriptions, publications and bulletins;
(2) Conference and seminar registration fees for approved travel;
(3) Airline tickets for approved travel;
(4) Training expenses and approved training;
(5) Reimbursement of personal cash expenditures;
(6) Licenses, permits and fees;
(7) Memberships;
(8) Mileage reimbursements;
(9) Shipping, freight and postage;
(10) Utility refunds;
(11) Uniform allowance purchases;
(12) Trial expenses;
(13) Hotel expenses;
(14) Meal expenses;
(15) Juvenile restitution payments;
(16) Hospitality items;
(17) Veteran's burial expenses;
(18) Advertising;
(19) Office supplies, and equipment, supplies for maintenance and cleaning, computer supplies and photocopier supplies;
(20) Mediation fees.
(21) Emergency repairs of equipment or vehicles;
(22) Fees for interpreting services;
(23) Fees for services rendered to the Juvenile Court by an attorney for the Attorney Help Desk program.
(b) Any person authorized to make a purchase under subsection (a) of this section shall, within seven (7) business days of the receipt of an invoice, prepare and file with the County Executive an electronic or written signature list for approval and submission to the County Fiscal officer, containing an expenditure voucher with an original itemized vendor's invoice specifying the purpose, amount of the expenditure, the date of the purchase, the specific appropriation item from which the expenditure is to be made, and such additional information as the Fiscal Officer may require.
(c) The exemptions in this section shall remain in force until this section is repealed by ordinance. The addition or deletion of the types of purchases stated in paragraph (a) shall require the amendment of this section by ordinance.
(d) The Fiscal officer is authorized to establish policies and procedures to implement this section.
(e) A violation of the policies and procedures established by the Fiscal Officer to implement this section shall be cause for the Fiscal Officer to restrict or eliminate a County office's right to make purchases under paragraph (a) of this section.
(Ord. 2006-114. Adopted 4-3-06; Ord. 2011-481. Adopted 11-21-11; Ord. 2014-026. Adopted 1-27-14; Ord. 2023-350. Adopted 11-27-23.)