(a) Bids shall be submitted sealed, shall be signed by the bidder, shall contain the full name and address of every person or company submitting the bid, and shall contain an affidavit of the corporate form, limited liability company form, partnership form, or individual form of the business entity.
(b) Bids shall comply in all substantial respects with the terms of the bid offer, the specifications and County ordinances.
(c) Each bid in excess of the amount of seventy-five thousand dollars ($75,000.00) shall be accompanied by a bid bond signed by a surety company authorized to do business in Ohio, or by a cashier's check or certified check on a solvent bank, which bond or check shall be in an amount not less than three percent (3%) of the amount of the bid. Such bond or check shall be given as security that if the bid is accepted, a contract will be executed in conformity with the bid. Bids less than seventy-five thousand dollars ($75,000.00) require no bid bond.
(d) Bids timely received and opened shall be examined by the Purchasing Director. Recommendations shall then be made and transmitted with the bids to the head of the department, division or office involved.
(e) Upon receipt of bids, the head of the department, division or office involved may make further recommendations and shall transmit the bids back to the Purchasing Director, who shall submit all recommendations and the estimate to the Board of Control for consideration at its next meeting.
(f) The Executive may implement and solicit bids through an online/electronic bid procurement process or system, which shall be used for both the distribution of specifications and other pertinent information and the submission of bids by vendors. The Executive may utilize an online/electronic bid procurement process or system from a third-party vendor unaffiliated with any entities submitting bids or may develop the same. Said online/electronic bid procurement process or system, and all bids submitted through the same, shall comply with all other provisions of this Section 177.06. The online/electronic bid procurement process or system may also be used to solicit quotes where the financial threshold necessitating a competitive bidding process is not met. Said online/electronic bids may take the form of a reverse auction style bid as authorized by Ohio or federal law.
(Ord. 2003-780. Adopted 12-1-03; Ord. 2014-570. Adopted 12-8-14; Ord. 2015-436. Adopted 10-26-25; Ord. 2015-552. Adopted 12-14-15; Ord. 2023-350. Adopted 11-27-23.)