(a) Any person may visit or telephone the office of the Clerk during that office’s regular office hours to determine, based on information available at that office, the time and place of regular meetings; the time, place and purpose of any then known special meetings; and whether or not the available agenda of any such future meetings states that any specific type of public business identified by such person is to be discussed at such meeting.
(b) Any notification provided herein to be given by the Clerk may be given by any person acting on behalf of or under the authority of the Clerk.
(c) A reasonable attempt at notification shall constitute notification in compliance with these Rules.
(d) At the commencement of each meeting, the Clerk or a member of the Municipal body shall submit a certificate of the Clerk as to compliance with these Rules as to notice and notification. Such certificate shall be conclusive upon the City and the Municipal body involved as to the facts set forth therein.
(e) The Clerk shall maintain a record of the date and manner, and time of pertinent under these Rules, of all actions taken with regard to notices and notifications under Sections 208.04 through 208.06 and shall retain copies of proofs of publication of any notifications or notices published thereunder.
(f) To better ensure compliance with these Rules as to notice and notification, it shall be the responsibility of the Chairman or Secretary of a Municipal body other than Council, or the person or persons calling the meetings, to timely advise the Clerk of future meetings and the subject matters to be discussed thereat, of such Municipal body.
(Ord. 2020-073. Passed 5-4-20.)