(A) Holidays.
(1) Each permanent full-time municipal employee referred to in this chapter who has completed his scheduled work hours in the 28 days prior to each of the following holidays shall be given the holidays with pay, namely: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas and the employee's birthday. Additionally, each employee will be given one additional holiday of his choosing with prior approval of the department head as to the day selected. If any employee is required to work on a holiday or on his birthday, he shall be entitled to equivalent time off on another regular work day, or upon the approval of the Mayor or the Mayor’s designee, receive a day's pay in lieu of the day off. In recognition of the ten holidays listed above, the maximum holiday hours available in a calendar year shall be 80 hours, with the exception of those employees regularly assigned to 8½ hour workdays. Their maximum holiday hours available in a calendar year shall be 85 hours. Under no circumstances will an employee receive more than 85 hours of holiday pay in lieu of time off.
(2) For full-time sworn employees of the Police Department, the employee's birthday and Christmas shall be considered a float date that is available for the employee to use at any time during January 1 and December 31 of each calendar year. An employee who uses one, or both, float days, and who separates from city service prior to the employee's birthday, or Christmas, shall have his final paycheck reduced by the dollar value of the day or days used.
(B) Prorating anniversary date to January 1.
(1) For the purpose of calculating vacation leave, each permanent, full-time employee shall receive prorated vacation leave credit after he or she has completed one year of service with the city in order to shift the employee's anniversary date to January 1. The prorated vacation credit must be used between the employee's first anniversary and the following January 1. This prorated amount is calculated by multiplying the value taken from the table below by a factor of two.
PRORATED VACATION CREDIT EXPRESSED IN ONE-WEEK INCREMENTS | |||
Standard 40 Hour Work Week Schedule | 8.5 hr. Work Day - 4- &2- Schedule | 24/48 hr. Work Week Schedule | |
1 Jan. - 6 Feb. | 40 hrs. | 42.50 hrs. | 48.00 hrs. |
7 Feb. - 15 Mar. | 36 hrs. | 38.25 hrs. | 43.20 hrs. |
16 Mar. - 21 Apr. | 32 hrs. | 34.00 hrs. | 38.40 hrs. |
22 Apr. - 28 May | 28 hrs. | 29.75 hrs. | 33.60 hrs. |
29 May - 4 July | 24 hrs. | 25.50 hrs. | 28.80 hrs. |
5 July - 9 Aug. | 20 hrs. | 21.25 hrs. | 24.00 hrs. |
10 Aug. - 14 Sept. | 16 hrs. | 17.00 hrs. | 19.20 hrs. |
15 Sept. - 20 Oct. | 12 hrs. | 12.75 hrs. | 14.40 hrs. |
21 Oct. - 25 Nov. | 8 hrs. | 8.50 hrs. | 9.60 hrs. |
26 Nov. - 31 Dec. | 4 hrs. | 4.25 hrs. | 4.80 hrs. |
(2) On January 1 following the employee's first anniversary, he or she will be credited with vacation leave consistent with the Tables in § 32.05(C).
(Ord. 54-1987, passed 5-20-87; Am. Ord. 85-1990, passed 12-5-90; Am. Ord. 81-1991, passed 12-18-91; Am. Ord. 6-1993, passed 1-6-93; Am. Ord. 69-1996, passed 9-18-96; Am. Ord. 23-2003, passed 6-4-03)
(C) Vacation leave schedules.
(1) On January 1 following an employee's first anniversary and every January 1 thereafter, all permanent full-time employees, except those noted in divisions (2) and (3) below, shall be entitled to annual vacation leave with pay each calendar year according to the following schedule:
After one year 80 hours
After seven years 120 hours
After twelve years 160 hours
After eighteen years 200 hours
After twenty years 208 hours
After 23 years 216 hours
(2) Police officers who are regularly assigned to 8-½ hour workdays shall be entitled to annual vacation leave with pay each calendar year according to the following schedule:
After one year 85 hours
After seven years 127.5 hours
After twelve years 170 hours
After eighteen years 212.5 hours
After twenty years 221 hours
After 23 years 229.5 hours
(3) Full-time firefighters who are regularly scheduled to work a 24 hours on, 48 hours off work schedule shall be entitled to vacation leave with pay according to the following schedule:
After one year 96 hours
After seven years 144 hours
After twelve years 192 hours
After eighteen years 240 hours
(D) Conversion of vacation hours to pay. Any employee with two or more weeks of vacation hours shall have the option of cashing in two weeks of vacation hours for pay at the regular rate of pay subject to the approval of the Mayor or the Mayor’s designee.
(E) Calculation of vacation leave.
(1)
Every permanent full-time employee will be credited with prorated vacation leave after completing one year of continuous service except as permitted in division (E)(7) below. Each such employee must use that credited vacation leave in the same calendar year as his or her first anniversary.
(2) Thereafter, vacation leave is calculated on a calendar year basis. Every January 1, following the employee's first anniversary, each employee will be credited with one year's vacation leave which must be used during that calendar year.
(3) When an employee reaches the next threshold service anniversary (for years seven, 12, and 18), the additional vacation leave credit will be prorated at the value found in the table in division (B) of this section and must also be used during that calendar year. Employees hired prior to September 17, 1996, are exempt from the above language and will continue to receive the full additional weeks' vacation credit on his or her anniversary.
(4) When an employee terminates or retires, his or her vacation credit for the final year will be prorated from January 1 to the date of termination. Said prorated vacation credit will be in addition to the vacation credit earned by the employee during the prior calendar year.
(5) An employee who is on unpaid leave for 12 or more regularly scheduled work days in a month will have his or her vacation reduced in the following year by one-twelfth for each such month.
(6) A person employed by the city is entitled to have his or her prior service with any other governmental agency of the State of Ohio counted as if it were service with the city for the purpose of computing the amount of the vacation leave to which he or she is entitled. However, no employee shall be entitled to any vacation leave until he or she has completed at least one full year of service with the city. The City Administrator shall require any employee requesting credit for prior service to furnish a satisfactory written, signed statement from the former employer to establish the length and anniversary date of his prior service.
(7)
A person employed by the city is entitled to have up to five years of his or her prior full-time service, other than military service, with any local, state or federal governmental agency outside the state counted as if it were service with the city for the purpose of computing the amount of the vacation leave to which he or she is entitled. However, no employee shall be entitled to any vacation leave until he or she has completed at least one full year of service with the city except for employees of the Police and Fire Department who are hired laterally and shall be permitted to use up to two weeks of vacation during their first year of service with the city that accrued from their prior years of public service. After their first year of service with the city, Police and Fire Department employees shall be permitted to utilize and earn vacation in a manner that considers their total years of public service employment. The City Administrator shall require any employee requesting credit for prior service outside the state to furnish a satisfactory written, signed statement from the prior employer to establish the length and dates of his or her prior service.
(F) Use of vacation time by department head level employees. The Mayor shall have the discretion to allow department head level employees of the city the right to use vacation time during their first year of employment.
(Ord. 30-1974, passed 4-17-74; Am. Ord. 72-1976, passed 12-15-76; Am. Ord. 75-1977, passed 12-21-77; Am. Ord. 45-1978, passed 8-16-78; Am. Ord. 77-1978, passed 12-6-78; Am. Ord. 71-1979, passed 12-5-79; Am. Ord. 36-1995, passed 6-7-95; Am. Ord. 69-1996, passed 9-18-96; Am. Ord. 82-1997, passed 12-17-97; Am. Ord. 21-1999, passed 4-21-99; Am. Ord. 37-2009, passed 12-16-09; Am. Ord. 05-2020, passed 1-15-20; Am. Ord. 06-2020, passed 1-15-20)