§ 1-6-3 ESTABLISHMENT OF RECORDS PROGRAM.

   The governing body of the town declares its support of the Town Clerk-Treasurer’s efforts to establish and adopt a records management program for the orderly and efficient retention, retrieval, and disposition of records of the town. The creation of a records program will be administered pursuant to legal, fiscal, administrative, and archival requirements and in accordance with state law. The state records management manual shall be adopted by the town as its records management manual.

(Prior Code, § 1-6-3)

§ 1-6-4 BENEFIT OF RECORDS RETENTION PROGRAM.

   The records retention program will:

   (A)   Release space and reduce the need for storage and filing equipment;

   (B)   Establish an efficient retrieval operation for both active and inactive municipal records;

   (C)   Provide for routine disposition of paperwork;

   (D)   Maintain security over municipal records;

   (E)   Secure a central records storage facility which can be operated and maintained by records management staff; and

   (F)   Ensure that the town stays in compliance with state law.

(Prior Code, § 1-6-4)

§ 1-6-5 MUNICIPAL RETENTION SCHEDULES.

   The Town Clerk-Treasurer’s office will devise a records retention schedule for each participating department or division. All retention schedules shall meet the minimum requirements of the January 2019, “Guidelines for Wyoming State Agency Records Officers,” as amended, adopted by the State Archives, Museums, and Historical Department, archives records management division.

(Prior Code, § 1-6-5) (Ord. 2024-01, passed 4-4-2024)

§ 1-6-6 TRANSFER OF RECORDS TO RECORDS RETENTION CENTER.

   All departments affected by this chapter are required to work directly with the Town Clerk-Treasurer’s office on records retention. The Clerk-Treasurer shall be advised of all requests for indexing, locating, microfilming, and disposing of records through utilization of records retention center forms provided by the Clerk-Treasurer’s office. All records requested to be turned over to the state archives office will be submitted through the Clerk-Treasurer’s office. Disposition of records submitted to the records retention center will be achieved through the Clerk-Treasurer’s office only after review and written approval of respective department heads.

(Prior Code, § 1-6-6)