A. The Office shall be directed by an administrative hearings' supervisor (the "supervisor"), who shall be the village administrator, or his/her designee. The supervisor's function is to expedite the prosecution and/or correction of Code violations subject to the jurisdiction of the administrative adjudication system, and as further identified in this section. The supervisor is authorized to manage the administrative adjudication process in the manner provided for in this chapter.
B. The Office shall operate pursuant to law and authority of this chapter under the day-to-day supervision of the village administrator. The village attorney shall provide legal advice, assistance and counsel as may from time to time be required or appropriate. The village administrator may assign or affix duties and responsibilities, and may also appoint other persons to assist, as needed to carry out the provisions of this Chapter.
C. The Office shall consist of those officers, employees and agents of the village as may from time to time be needed to carry out the Office's purposes. Office personnel may be provided by any village administrative element, but will most routinely and typically involve representative(s) of or from the village attorney, police department, building and zoning department, and/or public works department, with administrative assistance from those departments or the village clerk as may from time to time be required.
D. The supervisor shall have the following powers and duties:
1. Operating and managing administrative adjudication of village ordinance violations as may be permitted by law and directed by ordinance;
2. Adopt, distribute and process all notices as may be required or may reasonably be required to carry out the purposes of this chapter;
3. Implement, operate and maintain an adequate and appropriate automated information management system enabling the monitoring and recording of ordinance violation notice information, administrative adjudication hearing information including determination orders, penalty assessments and payments (if any) and results from administrative adjudication hearings (including, but not limited to, respondent appearance or failure to appear, respondent pleas, hearing officer determinations, orders, sanctions or other fines or penalties imposed and costs, if any);
4. With the advice of the village attorney and administrative hearing officer(s), prepare and procure documents and forms as may from time to time be required in furtherance of administrative hearings pursuant to this chapter.
E. The village clerk, or his or her designee, shall have the following powers and duties:
1. Collect monies received as fines, penalties and/or costs assessed after a final determination of liability by a hearing officer, and issuing receipts therefor;
2. Certify copies of final determinations of violations adjudicated pursuant to this chapter along with any reports or documents related thereto and admitted as part of the record (if any);
3. Collect unpaid fines, penalties and/or costs through private collection agencies and/or, in cooperation with the village attorney, pursuit of all other post-judgment remedies available at law or equity.
F. An administrative hearing officer must be an attorney licensed to practice law in the State of Illinois for at least three years, and be in good standing with the attorney registration and disciplinary commission of the supreme court of Illinois.
Prior to conducting administrative adjudication proceedings under this chapter, the administrative hearing officer shall have successfully completed a formal training program as provided by state law 65 ILCS 5/1-2.1-4(c), that includes the following:
1. Instruction on the rules of procedure of the administrative hearings over which the administrative hearing officers shall preside;
2. Orientation to each subject area of the Code violations they will adjudicate;
3. Observation of administrative hearings; and
4. Participation in hypothetical cases, including ruling on evidence and issuing final orders.
Provided, however, that persons who have served as a judge are not required to comply with 1-4. (Ord. 23-2060, 1-24-2023)