The Planning Commission is hereby established. The Planning Commission shall be the city planning agency authorized by M.S. § 462.354, Subd. 1, as it may be amended from time to time. Except as otherwise provided in this chapter, the Planning Commission shall be advisory to the City Council.
(1987 Code, § 201.01) (Am. Ord. 466, passed 4-26-2010)
The Planning Commission shall consist of five members, who are current residents of Shorewood, appointed by the City Council. It shall be the policy of the city to endeavor to appoint one of the Commission members who is a resident of Enchanted Island or Shady Island.
(1987 Code, § 201.02) (Ord. 336, passed 5-26-1998; Ord. 348, passed 1-11-1999; Am. Ord. 466, passed 4-26-2010; Am. Ord. 509, passed 2-24-2014)
Subd. 1. Term of appointment. The City Council shall by resolution appoint the Planning Commissioners to serve three-year terms, unless authorized by the Council, and the terms shall be staggered. All appointments shall be made by resolution. Terms of appointment commence on March 1 and terminate on the last day of February, or until the vacancy is filled.
Subd. 2. Liaisons. The City Council shall designate one of its members as its liaison to meet with the Planning Commission, and it shall direct the Planning Commission to designate one member of its body as a liaison to meet with the City Council, and one member from time to time as a liaison to meet with the Park Commission as needed.
Subd. 3. Removals. The City Council shall have the power to remove any member of the Planning Commission.
Subd. 4. Vacancies. Vacancies in the Planning Commission shall be filled for the unexpired term of the member whose place has become vacant in the manner herein provided for the appointment of members.
Subd. 5. City policies. Except where indicated, the Shorewood Personnel Policy Manual shall not apply to Commission members.
(1987 Code, § 201.03) (Ord. 336, passed 5-26-1998; Ord. 348, passed 1-11-1999; Am. Ord. 406, passed 9-13-2004; Am. Ord. 466, passed 4-26-2010; Am. Ord. 469, passed 6-14-2010; Am. Ord. 509, passed 2-24-2014)
Subd. 1. Officers. The Chairperson and Vice-Chairperson shall be appointed annually by the members of the Planning Commission.
Subd. 2. Term. The term of the Chairperson and Vice-Chairperson shall be for one year.
Subd. 3. Meetings and hearings. All meetings of the Planning Commission shall be held at a regularly scheduled date or at the call of the chair or at the request of a majority of the members of the Commission, in accordance with Minnesota Open Meeting Laws.
Subd. 4. Minutes and records. The Planning Commission shall keep minutes of its proceedings, showing the vote of each member upon every question, or if absent or failing to vote indicating the fact, and shall also keep records of its hearings and other official actions. Every requirement, decision or determination of the Planning Commission shall be filed with the City Council and shall be a public record.
Subd. 5. Rules and procedure. The Planning Commission shall conduct its meetings consistent with Robert’s Rules of Order and other procedures consistent with the statutes of the State of Minnesota or with this chapter.
Subd. 6. Quorum. No business shall be conducted by the Planning Commission without a quorum, consisting of the majority of all members. The concurring vote of the majority of all members present shall be necessary to any action by the Planning Commission.
(1987 Code, § 201.04) (Ord. 77, passed 9-24-1973; Am. Ord. 407, passed 9-27-2004; Am. Ord. 435, passed 3-12-2007; Am. Ord. 466, passed 4-26-2010)
Duly appointed members of the Planning Commission shall be required to attend no less than half the official meetings of the Planning Commission held within a given calendar year. Failure to attend no less than half of the official meetings within a given calendar year shall be considered as formal notice of resignation from the Planning Commission. In addition, failure to attend four consecutive regular meetings without excuse of the Chair of the Planning Commission, shall be considered as formal notice of resignation from the Planning Commission.
(Ord. 466, passed 4-26-2010)
The Planning Director shall act as primary staff for the Planning Commission and shall attend Commission meetings. Other city staff and the City Attorney may act as staff for the Planning Commission as may be required. City staff may provide the Commission with information as requested by the Commission. The City Clerk or the City Clerk's designee may perform secretarial duties for the Commission, such as the keeping of minutes, and is responsible for the keeping of records.
(Ord. 466, passed 4-26-2010)
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