There is hereby established the position of Director of Finance who will be appointed by the Mayor subject to confirmation by a majority of the members elected to Council who shall be a resident of the City. Effective August 1, 2009, the position of Finance Director may be a part- time or full-time position, and such position shall be determined by the Mayor and Council. Any person eligible to be the Director of Finance shall not have a family member holding an elected office for the City of Seven Hills nor have a family member nominated for and/or appointed to an elected office for the City of Seven Hills. For this section, “family” is consanguinity of affinity of the second degree which includes spouse, parents, children, siblings, grandparents, and grandchildren.
The Council may by vote of five (5) of its members remove the Director of Finance for gross misconduct, malfeasance, nonfeasance, misfeasance, in or disqualification for office; for violation of oath of office, or for the conviction while in office of a crime involving moral turpitude. Prior to any action by Council, the Director of Finance shall be notified in writing of the charge or charges against him at least fifteen (15) days in advance of any hearing upon such charge, and he and his counsel shall be given opportunity to be heard, present evidence, and examine any witness under oath appearing in support of such charge or charges.
The Director of Finance shall have a baccalaureate degree from an accredited college or university in accounting, finance, or business administration, and a minimum of three (3) years experience in taxation, accounting, and business administration.
(a) Duties. The Director of Finance shall be the chief fiscal officer of the City and of the several departments and offices thereof. He shall keep an accurate account of all taxes and assessments, of all the assets and liabilities of the City, of all receipts and disbursements of the City, and of all appropriations made by the Council. He shall examine and approve, if in proper form, and if an appropriation has been duly made therefor, payrolls, bills, and other claims, and prepare and sign all warrants. Such warrants shall be countersigned by the Mayor. He may appoint assistants necessary for the proper functioning of the Finance Department.
(1) Purchasing. He shall be the purchasing agent, until such time as a purchasing department shall be established by the Council. On the basis of requisitions, submitted and approved by the Mayor or Council, he shall contract for, purchase on specifications, store and distribute, all supplies required by the City. He shall be responsible for the inspection of all supplies and determine their quality, quantity and confirmation to specifications. He shall transfer supplies and accept bids for the disposal of obsolete or surplus equipment as requested by the responsible department, commission or board head.
(2) Appropriations and Reports. He shall be responsible for the preparation and submission of appropriation measures and shall assist the Mayor and Council in the preparation of estimates, budgets, and other financial matters. He shall submit to Council, a quarterly report of all receipts and disbursements.
(3) Collections. He shall be the collector and custodian of all monies of the City, including license fees, fines, court costs and waivers. He shall receive and preserve such monies in such manner and form and in places as the Council shall direct. He shall also receive and disburse all public monies coming into his hands, pursuant to such requirements as may be requested by the authorities having lawful control over such funds.
(4) Certifications. No contract, agreement or other obligations involving the expenditure of money shall be entered into by any officer of the City unless the Director of Finance first certifies to Council or to the proper officer, as the case may be, that the money required for such contract, agreement, obligation or expenditure is in the treasury, to the credit of the fund for which it is to be drawn, or in the process of collection, and not appropriated for any other purpose, which certificates shall get filed and immediately recorded. The sums so certified shall not thereafter be considered unappropriated until the City is discharged from the contract, agreement or obligation.
(5) Funds Subject to Certification. All monies actually in the treasury to the credit of the fund from which they are to be drawn, and all monies applicable to the payment of the obligation or appropriation involved, that are anticipated to come into the treasury before the maturity of such contract, agreement or obligation, from taxes or assessments, or from sales, services, products, or from any Municipal undertakings, fees, charges, accounts and bills receivable, or other credits in the process of collection; and all monies applicable to the payment of such obligation of appropriation, which are to be paid into the treasury prior to the maturity thereof, arising from the sale or lease of lands or other property, and the monies to be derived from lawfully authorized bonds or notes sold and in the process of delivery shall, for the purpose of such certificate, be deemed in the treasury and subject to such certification.
(6) Attendance at Council. The Director of Finance shall attend all regular meetings of the Council and he shall perform all other duties required by this Charter and by ordinance or resolution of Council.
(7) Appropriation Estimates. The Mayor with the assistance of the Director of Finance shall prepare and submit to Council not less than forty-five (45) days before the end of each fiscal year an estimate of revenue and expenditures for the succeeding fiscal year. The head of each department, board, division and commission shall submit to the Mayor the necessary information for such estimates. The estimates shall consist of: estimate of revenue from all sources and a comparative statement for the current year and the preceding year; estimate of expenses of each department and activity of the City and comparative statement for the current year and the preceding year; amount of debt and schedule of maturities of outstanding bonds and notes; value of current inventory or supplies; and amount of unencumbered balance in each bond and improvement fund. (Fiscal Year: Unless by ordinance otherwise provided, the fiscal year shall be the same as established for municipalities by the general laws of Ohio.)
(8) Appropriation Ordinance. Council shall adopt an annual appropriation ordinance within ninety (90) days after the receipts or a Certificate of Resources from the County Auditor, or within ninety (90) days from the beginning of the fiscal year, whichever shall last occur. Council may make one or more preliminary appropriations for current expenses until the annual appropriation ordinance is in effect.
(9) Transfers of Funds. The Council may transfer any part of any unencumbered balance of an appropriation of any fund allowed by law to any purpose or object for which the appropriation for the current year has proven insufficient, except that no transfer shall be made of monies raised or appropriated for the payment of any bond or note of the City until all indebtedness, interest and other obligations which must lawfully be paid from such monies has been paid.
(10) Payment. No money shall be drawn from the treasury nor shall an obligation for expenditure be incurred except in accordance with appropriations made by Council. Claims shall be approved in writing by the head or acting head of the department for which the obligation was incurred.
(b) Compensation. The Director of Finance shall receive as and for salary and compensation for his full-time duties in accordance with the provisions of Section 151.091. Such annual compensation shall be paid directly to the Director of Finance in twenty-six substantially equal amounts. In addition to the compensation as set forth in this subsection, the full-time Deputy Finance Director shall receive those benefits as conferred by Chapter 151 of these Codified Ordinances. The Director of Finance shall not receive overtime compensation. (Ord. 98-2009. Passed 9-14-09.)
(c) The Director of Finance shall receive as and for additional compensation the following paid vacation benefits:
Length of Service Length of Vacation Over one but less than five years Two weeks**** Over five but less than ten years Three weeks Over ten but less than fifteen years Four weeks Over fifteen years Five weeks |
**** The Mayor has the authority to grant four (4) weeks of vacation (considered earned) upon start date and grant up to ten (10) years of credit for prior service to be applied to future vacation accrual.
The Director of Finance shall be permitted to convert up to forty (40) hours vacation time per year.
(Ord. 95-2019. Passed 7-23-19; Ord. 33-2020. Passed 5-12-20.)