(A) (1) Request for preparation of a position description for a new position should be made by the Elected Official to Human Resources Department on a Position Analysis Questionnaire. The Human Resources Department will facilitate, in conjunction with concerned persons, the preparation of the job description and schedule it on the agenda for the Job Evaluation Committee. A newly created position should not be filled until the job has been properly described, evaluated, rated by the Job Evaluation Committee and approved by the Quorum Court.
(2) Any elected official proposing that one or more new positions be added to any department during the course of an operating fiscal year must submit a written request for each individual position to the County Judge's Office. Such request shall include a position analysis questionnaire with a complete description of any offsetting revenues anticipated for the position and why the workload of the official's office has increased enough during the current fiscal year to warrant the position's addition outside of the Quorum Court's Annual Budget Review cycle.
(3) When a request for a new position is received by the County Judge's Office, the Human Resources staff shall coordinate the compilation of a job description for each new position requested with the requesting elected official. A preliminary job rating will be assigned by the Human Resources staff for the purpose of estimating budgetary impact.
(4) After a job description is compiled, a copy of the elected official's request and job description shall be forwarded to each member of the Quorum Court.
(5) The County Judge will coordinate a meeting of the Quorum Court Committee as a Whole for the consideration of the new position request. The County Judge will compile a recap, including percentages of all revenues, personnel appropriations, operating appropriations, and capital appropriations, and fund balances. The County Judge will present this information for the current budget year as well as the three previous budget years.
(6) The Quorum Court Committee as a Whole shall review the personnel proposal, the percentage of personnel expenses related to the total annual budget, the percentage of balance based on estimated revenue versus capital budgets, capital reserve policy and other capital programming in determining additions to the county payroll.
(7) The requesting elected official, or a designated representative, shall be present at the Committee as a Whole meeting in order to present justification and answer any questions regarding the request, specifically in regard to why such new position(s) cannot wait until the next Annual Budget Review cycle.
(8) The Quorum Court Committee as a Whole shall vote at this meeting as to whether or not to consider the addition of this position to the current budget. At least two-thirds of the Committee members must approve the further consideration of the personnel proposal.
(9) Upon approval for further consideration, the Human Resources staff shall coordinate a meeting of the Job Evaluation Committee to issue an official rating for the position. This rating will be used to identify the salary range for the position and all relevant financial data.
(10) Once all relevant financial data for the new position is compiled, it shall be evaluated in context with the current year's budget and presented to the Quorum Court for final approval during a regular meeting.
(B) Any elected official proposing that one or more new positions be added to any department during the course of an operating fiscal year must submit a written request for each individual position to the County Judge’s Office. Such request shall include a complete description of any offsetting revenues anticipated for the position, and why the workload of the official’s office has increased enough during the current fiscal year to warrant the position’s addition outside of the Quorum Court’s annual budget review cycle.
(C) When a request for a new position is received by the County Judge’s Office, the Human Resources staff shall coordinate the compilation of a job description for each new position requested with the requesting elected official. A preliminary job rating will be assigned by the Human Resources staff for the purpose of estimating budgetary impact.
(D) After a job description is compiled, a copy of the elected official’s request and job description shall be forwarded to each member of the County Quorum Court.
(E) The County Judge will coordinate a meeting of the Quorum Court Committee as a Whole for the consideration of the new position request. The County Judge will compile a recap, including percentages, of all revenues, personnel appropriations, operating appropriations, and capital appropriations, and fund balances. The County Judge will present this information for the current budget year as well as the three previous budget years.
(F) The Quorum Court Committee as a Whole shall review the personnel proposal, the percentage of personnel expenses related to the total annual budget, the percentage of balance based on estimated revenue versus capital budgets, capital reserve policy and other capital programming in determining additions to the county payroll.
(G) The requesting elected official, or a designated representative, shall be present at the Committee as a whole meeting in order to present justification and answer any questions regarding the request, specifically in regard to why such new position(s) cannot wait until the next annual budget review cycle.
(H) The Quorum Court Committee as a Whole shall vote at this meeting as to whether or not to consider the addition of this position to the current budget. At least two-thirds of the Committee members must approve the further consideration of the personnel proposal.
(I) Upon approval for further consideration, the Human Resources staff shall coordinate a meeting of the Job Evaluation Committee to issue an official rating for the position. This rating will be used to identify the salary range for the position and all relevant financial data.
(J) Once all relevant financial data for the new position is compiled, it shall be evaluated in context with the current year’s budget and presented to the Quorum Court for final approval during a regular meeting.
(Ord. 2005-15, passed 6-21-05)